Faculty Senate Clerk and Administrative Coordinator

Faculty Senate Clerk And Administrative Coordinator

The purpose of this position is to provide dedicated support to both the Faculty Senate and the Office of the Provost. This dual-function role ensures the smooth coordination of Faculty Senate operationswhile also delivering reliable and responsive administrative support to the Provost's executive team. Reporting directly to the Director of Provost Operations and Administration and working closely with the Faculty Senate President.

Responsibilities :

• Faculty Senate Clerk
• Works closely with the Faculty Senate President to support the leadership and work of the Faculty Senate;
• Prepares draft of meeting agendas, minutes, and messages that will be sent to various campus entities;
• Maintains records for the Faculty Senate;
• Supports the Faculty Senate's associated committees including, but not limited to :
• Sending reminders at appropriate times;
• Scheduling meetings;
• Sending calendar invitations;
• Taking notes during meeting and sending messages to faculty listservs on behalf of the Senate and its committees; and
• Updates and maintains Faculty Senate website ensuring all digital materials are accurate, accessible, and aligned with university brand standards.
• Administrative Coordinator
• Responsible for schedule and meeting coordination, reserving conference rooms, connecting technology for hybrid meetings, and general meeting assistance;
• Acknowledges, prioritizes and responds to schedule requests;
• Provides administrative support to other executives within the Office of the Provost on a fill-in or as-needed basis, ensuring consistent coverage and continuity of operations; and
• Assists with high-priority tasks and projects as needed.

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Faculty Senate Clerk and Administrative Coordinator at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume for review.

Posting Open Date : September 22, 2025

For Full Consideration, Apply by : October 6, 2025

Open Until Filled : Yes

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer