Executive Assistant to CEOSardine • Berkeley, CA, US

No longer accepting applications

Executive Assistant to CEO

Sardine • Berkeley, CA, US

4 days ago

Job type

Full-time

Job description

Executive Assistant

This Executive Assistant role is all about helping the CEO stay focused on the big picture by keeping everything around them running smoothly. You'll work closely with the CEO, supporting him on both day-to-day operations and larger company needs. This includes managing his time, travel, communication, and building the systems that keep the admin and office functions strong. You'll also take the lead on office operations, company events, and travel programs across the business.

What you'll do :

Calendar & Communication

Be the CEO's operational right hand - owning the calendar, protecting focus time, and prioritization
Manage meeting requests, juggle shifting priorities, and coordinate high-stakes internal and external meetings.
Help keep the CEO's inbox under control by organizing emails, flagging priorities, and making sure follow-ups happen.
Be available during crunch times or when the CEO is traveling across time zones.

CEO Travel

Handle all business and personal travel - from flights to hotels to ground transportation with a high level of care.

Book travel according to preferences.

Create clear travel itineraries, send confirmations, and keep the CEO informed at every step.

Pivot quickly when plans change : delays, cancellations, or last-minute business needs.

Provide around-the-clock coordination support during travel.

Manage all travel-related expenses in Ramp.

Office Operations (Berkeley)

Own the overall health of the Berkeley office - making sure it's safe, stocked, and running well.

Support onsite needs for employees, guests, and leadership.

Company Events

Define how Sardine plans and runs events (internal and external) and keep the process organized.

Lead planning for offsites, RKOs, team gatherings, and other major events - venues, hotels, transportation, meals, activities, entertainment, and onsite logistics.

Support board meeting logistics (location, food, invites, communications).

Own budgeting for Admin and Events - track spending, flag issues, and keep Finance in the loop.

Make sure vendors are paid and receipts are uploaded into Ramp.

Present admin and event updates at town halls (e.g., travel policy changes, upcoming offsites).

Company Travel Program

Own the company's travel policy and make sure employees follow it.

Manage the relationship with Navan or other travel platformsshare reports, answer questions, and manage access.

Partner with Finance and People teams on travel policy updates.

Issue travel cards and set limits for employees through Ramp.

General Admin

Manage the company mailbox and route mail quickly to the right teams (HR, Legal, Finance, Marketing).

Be our point person for all things WeWorkbilling, payments, and communication.

What you'll bring :

7+ years of Executive Assistant experience, supporting a CEO / COO / CRO in a fast-moving SaaS environment.

Based in or around Berkeley, California. Comfortable working from the Berkeley office and being the face of the office for employees and visitors.

Exceptional organizational and time-management skills - you can juggle competing priorities without missing details.

High judgment and discretion. You'll handle sensitive information with care.

Comfort with after-hours coordination when the CEO is traveling or urgent situations arise.

Strong communication skills - clear writing, confident verbal communication, and the ability to represent the CEO with warmth and professionalism.

Experience managing complex travel, including international travel, last-minute changes, and personal + business itineraries.

Event planning experience - offsites, team events, or small-to-mid-sized company gatherings.

Tech-savvy - comfortable with tools like Google Workspace, Slack, Navan, Ramp, and project management systems.

Friendly, resourceful, and reliable, with a service mindset and a strong sense of ownership.

Benefits we offer :

Generous compensation in cash and equity

Early exercise for all options, including pre-vested

Work from anywhere : Remote-first Culture

Flexible paid time off, Year-end break, Self care days off

Health insurance, dental, and vision coverage for employees and dependents

4% matching in 401k / RRSP

MacBook Pro delivered to your door

One-time stipend to set up a home office desk, chair, screen, etc.

Monthly meal stipend

Monthly social meet-up stipend

Annual health and wellness stipend

Annual Learning stipend

Unlimited access to an expert financial advisory

Join a fast-growing company with world-class professionals from around the world. If you are seeking a meaningful career, you found the right place, and we would love to hear from you.

Create a job alert for this search

Executive Assistant • Berkeley, CA, US

Related jobs

Chief of Staff (CEO)

AfterShip • San Francisco, CA, United States

Full-time

We are building the operating system for global eCommerce.We are product‑led, data‑driven, and unapologetically "geeky.I am not looking for an Executive Assistant. I am looking for a Force Multiplie...Show more

Last updated: 13 days ago • Promoted

Executive Assistant

Bullpen • Berkeley, CA, US

Full-time

A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows.This is a strategic,...Show more

Last updated: 1 day ago • Promoted

Executive Assistant to Managing Director

The Hire Standard • San Francisco, CA, United States

Full-time

Our client, a tech-forward boutique law firm in hyper-growth mode in Noe Valley, San Francisco is on the hunt for an Executive Assistant to serve as a trusted right-hand to the Owner and Managing P...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to Operations & Engineering Leaders at Cutting-edge Startup

Bloom Talent • San Francisco, CA, United States

Full-time

Fast-growing robotics startup is looking for an Executive Assistant to support the Head of Operations and Head of Autonomy. This is an exciting opportunity to join a dynamic, high-impact team and he...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to EVP, Legal & External Affairs - Hybrid

Clorox • Oakland, CA, United States

Full-time

A leading consumer goods company in Oakland is seeking an Executive Assistant to support the Executive Vice President of Legal & External Affairs. The role involves managing complex schedules, draft...Show more

Last updated: 15 days ago • Promoted

Executive Assistant (Sonoma)

Riviera Partners • Sonoma, CA, US

Part-time

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent.We deliver the talent that enables technology, transforms companies, disrupts markets, and creates ...Show more

Last updated: 6 days ago • Promoted

Executive Assistant to the Associate Provost (4702C), Berkeley Space Center - 82986

InsideHigherEd • Berkeley, California, United States

Full-time

Executive Assistant to the Associate Provost (4702C), Berkeley Space Center - 82986.At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome...Show more

Last updated: 4 hours ago • Promoted • New!

Executive Assistant to Entrepreneur

C-SUITE ASSISTANTS • San Francisco, CA, United States

Full-time

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. The role is hybrid : 4 days in office, 1 day remote.The culture values work / ...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to CEO - Early Stage Tech Startup - San Francisco (Onsite)

BURKE+CO • San Francisco, CA, US

Full-time

Our client, an early stage tech startup, seeks a nimble Executive Assistant to support their CEO.This role will act as boots on the ground for the CEO & their SF office, while also providing ex...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant

Hinge Health • San Francisco, CA, United States

Full-time

The Executive Assistant to the CEO is a trusted operator who provides white glove administrative and operational support to ensure the efficiency, alignment and success of executive and company-wid...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant, Office of the CEO (Sonoma)

San Francisco Foundation • Sonoma, CA, United States

Full-time

Executive Assistant Office of the CEO.Department : Office of the CEO,.Regular, Full Time, Exempt Min.The Semi-monthly (per pay period) compensation for this position in FY26 is : .All people living in...Show more

Last updated: 6 days ago • Promoted

Executive Assistant (Sonoma)

Career Group • Sonoma, CA, US

Part-time

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successfu...Show more

Last updated: 19 hours ago • Promoted • New!

Executive Assistant to Chief Executive Officer

Alison Brown Placement Specialists, LLC • Sonoma, CA, US

Full-time

A fast-growing, mission-driven company at the intersection of retail and technology is seeking a seasoned.This is a great opportunity to work with a high-caliber leadership team and play a critical...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to the CEO

Touch of Modern (CSC Generation) • San Francisco, CA, US

Full-time

Executive Assistant To The CEO.CSC Generation is the AI-native holding company re-engineering omni-channel retail.We acquire iconic brands and transform them with Genesisour operating platform unif...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant to the CIO

University of California - Riverside • Oakland, CA, United States

Full-time

As Executive Assistant to the Associate Vice Chancellor and CIO, this position functions with a high degree of autonomy and is responsible for establishing and maintaining a professional and cooper...Show more

Last updated: 23 days ago • Promoted

Remote Executive Assistant to CEO – Fundraising & Ops

Hub.xyz • San Francisco, CA, United States

Remote

Full-time

A cutting-edge AI startup is seeking an organized Executive Assistant Intern to support the CEO in daily operations and fundraising efforts. The role includes coordinating investor meetings, maintai...Show more

Last updated: 1 day ago • Promoted

Senior Executive Assistant to EVP, Legal & External Affairs

The Clorox Company • Oakland, CA, United States

Full-time

A leading consumer goods company in Oakland is seeking an Executive Assistant to support the EVP, Chief Legal & External Affairs Officer. This role involves complex scheduling, managing confidential...Show more

Last updated: 19 days ago • Promoted

Executive Assistant

Jewish Community Center of San Francisco • San Francisco, CA, United States

Full-time

The Executive Assistant provides high-level support to the Chief Executive Officer and Chief Development Officer, using planning, organization, and communication skills to ensure the smooth running...Show more

Last updated: 26 days ago • Promoted