Personal / Executive Assistant

Job Description

Job Description

Benefits :

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Job Title : Personal / Executive Assistant

Job Overview : We are seeking a dedicated, resourceful, and proactive Personal Assistant to provide comprehensive support across a wide range of tasks. This role involves administrative assistance, household management, errands, family support, and more. The ideal candidate should be adaptable, efficient, and skilled in multitasking. You will be a key part of the team, helping manage both personal and professional needs with discretion and attention to detail.

Key Responsibilities :

1. Email Management :

o Monitor, organize, and prioritize emails.

o Draft, respond to, and manage emails on behalf of the company President.

o Flag urgent emails and ensure timely follow-up and responses.

2. Contract Drafting and Documentation :

o Assist in drafting, reviewing, and organizing contracts and agreements.

o Coordinate with legal professionals to ensure contracts are properly managed and filed on time.

o Maintain and organize important documents and files.

o Filling out check request forms, credit card authorization and working with accounting to provide detailed expenses

3. Meeting Support :

o Take detailed notes during meetings and provide concise meeting summaries.

o Help track and follow up on action items or deadlines arising from meetings.

o Set reminders for follow-ups and deadlines to ensure timely completion.

4. Errands and Shopping :

o Run errands, including grocery shopping at Costco or other stores.

o Make returns and exchanges as needed.

o Keep track of household supplies and ensure items are purchased in a timely and cost-effective manner.

5. Transportation and Driving :

o Drive company President to appointments, meetings, errands, and personal engagements.

o Pick up and drop off children from school or extracurricular activities.

6. Family Support :

o Assist with various family-related tasks.

o Manage household needs and appointments related to family activities.

7. Travel Planning :

o Assist with travel planning, including booking flights, hotels, and transportation.

o Prepare detailed itineraries and ensure all logistics are organized and confirmed.

o Handle any necessary changes or adjustments to travel plans.

8. Research :

o Conduct research on various topics as needed, including finding service providers, products, or solutions.

o Present well-organized findings and recommendations to help make informed decisions.

9. Lunch and Meal Assistance

o Help with meal prepping and planning or organizing food-related errands when necessary.

10. Reminders and Task Management :

o Set and manage reminders for appointments, tasks, and deadlines.

o Proactively track responsibilities and ensure all tasks are completed on time.

Qualifications :

Proven experience as a personal assistant, administrative assistant, or in a similar role.

Strong organizational, multitasking, and time-management skills.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office, Google Suite, and email management systems.

Comfortable with driving, with a valid drivers license and a reliable vehicle.

Clean Motor Vehicle Rerord.

Ability to handle sensitive and confidential information with discretion.

Strong research skills and the ability to synthesize information effectively.

Flexible, proactive, and able to adapt to changing tasks and priorities.

Physical Requirements :

Ability to stand, walk, and drive for extended periods.

Ability to lift or carry light to moderate loads (e.g., shopping bags, lunch orders).

Schedule :

Full-time or part-time hours, with flexibility based on needs.

Occasional evening or weekend availability may be required.