Facilities Coordinator

Our client is seeking a Contract Facilities Coordinator to support daily operations across office and warehouse environments. This role is essential in ensuring that building systems run smoothly, workspaces are safe and functional, and internal events are well-executed. If you're a hands-on, detail-oriented problem solver who enjoys supporting people and keeping facilities running at their best, we'd love to speak with you.

Location : Chatsworth, CA 91311

Schedule : Full-time, Contract

Start : Immediate

What You'll Do

Building Operations & Maintenance

Conduct routine walkthroughs to identify and address maintenance or repair needs

Coordinate with landlords, property managers, and vendors for HVAC, electrical, plumbing, and general repairs

Create and track work orders, ensuring timely completion

Monitor building systems and escalate urgent issues

Safety, Security & Compliance

Conduct inspections of fire extinguishers, alarms, emergency exits, and other safety systems

Assist with badge access, visitor check-ins, and general building security procedures

Maintain inspection logs and compliance documentation

Workspace Setup & Moves

Coordinate office moves, workstation setups, and new hire onboarding in partnership with HR and IT

Arrange furniture deliveries, assembly, and workspace configurations

Maintain inventory of furniture, fixtures, and facility supplies

Equipment & Vendor Coordination

Oversee basic troubleshooting of office equipment and schedule service calls as needed

Track vendor contracts, renewals, and warranties

Assist with obtaining bids for small repairs or projects and support onsite vendor supervision

Event & Meeting Support

Set up rooms for meetings, trainings, and internal events (furniture layout, signage, basic AV)

Support logistics for sales meetings, buyer visits, and special events

Coordinate temporary rentals, equipment, and décor

General Facilities Support

Respond to facility-related requests via email, ticketing systems, or in person

Maintain storage and archive areas

Perform light handyman tasks using basic tools

Support other facility-related needs as assigned

What We're Looking For

3+ years of experience in facilities, building operations, property management, or a related field

Experience working with vendors and contractors in an office or mixed-use environment

Working knowledge of basic building systems (HVAC, electrical, plumbing)

Strong organizational and communication skills

Proficiency with Microsoft Office and basic work order / ticketing systems

Ability to work independently and proactively

Comfortable using hand and power tools for minor repairs

Physical Requirements

Ability to stand, walk, bend, and lift up to 40 lbs

Comfortable working in office, warehouse, and back-of-house settings

Flexibility for occasional early-morning, evening, or weekend work