Administrative Assistant Bozeman Office

Required Education and Experience :

• The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent.
• One (1) to two (2) years of customer service-related training business or office management accounting or communications experience.

Alternative qualifications include : Any combination of additional related work experience and education equivalent to the minimum qualifications.

Knowledge Skills and Abilities :

This position requires knowledge of office management business communications bookkeeping records management customer service standards bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures emergency response protocols and specialized database and reporting systems (e.g. road reporting Adopt-a-Highway etc.).

This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g. word processing database etc.); responding to emergency situations; and written and verbal communications.

Other Information

The successful candidate must pass a name-based background investigation as a condition of employment.

Top candidates will be invited to participate in a behavioral-based interview prior to final selection.

The Montana Department of Transportation is an equal opportunity employer. Women racial and ethnic minorities people with disabilities and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division at 406.444.6054.

The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes and to achieving an injury-free workplace.

This position is being posted in accordance with the MFPE bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant the non-bargaining unit applicants may be considered. However bargaining unit applicants will have preference.

Proof of eligibility to work in the United States must be provided if selected for hire. Generally sponsorship for work authorization is not available through the State of Montana. MDT is not enrolled in E-Verify and is unable to hire F-1 STEM OPT visa candidates.

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.

The Montana Department of Transportation is recruiting an Administrative Assistant to support the Bozeman Division office. Responsibilities involve customer service communication and a range of administrative services duties. Such duties may include accounts payable procurement card transactions accounts receivables front desk receptionist payroll / personnel and Adopt-A-Highway coordinator. The general working hours for this position is 8 : 00am - 5 : 00pm. The position generally covers MDTs core public hours. The position reports to the District Financial Officer or the Area Administrative Assistant and does not directly supervise other agency personnel. This position is part of a career ladder with career advancement opportunities.

For a full job description please contact Shirley Cortright at

Benefits of working for MDT and the State of Montana include :

Culture of public service and a commitment to work / life balance

For information on the Montana Department of Transportations mission vision and values please visit our website : Application Materials :

A resume detailing your qualifications and work history.

Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as Relevant.

Key Skills

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Employment Type : Full Time

Experience : years

Vacancy : 1