Executive Assistant

Job Description

Job Description

Job Summary :

Provides high-level administrative support.

General Accountabilities :

Prepares invoices, reports, memos, letters, financial statements, and other documents.

Answers phone calls and directs calls to appropriate persons or takes messages.

Conducts research, compiles data, and prepares papers for consideration and presentation by executives.

Attends meetings and records minutes.

Greets visitors and determines whether they should see specific individuals.

Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing Quickbooks bookkeeping work for AP and AR.

Opens, sorts, and distributes incoming correspondence.

Makes travel arrangements for executives.

Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.

Provides clerical support to other departments.

Manages and maintains construction schedules.

• The company reserves the right to add or change duties at any time.

Job Qualifications :

Education : Bachelor's degree preferred.

Experience : Someone with minimum experience or willing to learn about Quickbooks and accounting.

Skills :

Excellent verbal and written communication, Active listening, Service orientation, Coordination, Time management, Monitoring, Judgment and decision making, Quickbooks is a PLUS.

Company Description

Civil Construction Company

Company Description

Civil Construction Company