Office Manager / Assistant Clerk to the Board

Office Manager / Assistant Clerk to the Board

Salary Range : $55,000.00 - $75,000.00 per year

DOWNLOAD APPLICATION HERE

General Information

This exempt professional position provides high level technical, administrative, and office-management support to the MPO Administrative and Planning Teams. The role supports transportation planning activities, meetings and intergovernmental coordination, staff scheduling, and general office operations. Excellent communications skills, attention to detail and grammatical correctness are required. Work is performed under the supervision of the Executive Director.

Working Conditions

Work is performed in a standard office environment with frequent computer use. Light physical activity required, including lifting up to 25 lbs. independently and up to 50 lbs. with assistance.

Essential Functions

(Examples of work performed; other related duties may be assigned.)

Transportation & Planning Support

• Assist with development and maintenance of the Transportation Improvement Program (TIP), Long Range Transportation Plan (LRTP), Public Participation Plan, Project Priorities, and other required MPO planning documents.
• Support transit objectives by coordinating with internal staff and local transit partners; assist with transit reports and grant documentation.
• Coordinate with counties, municipalities, and public / private organizations to resolve planning-related citizen issues and inquiries.

Meeting & Committee Support

Prepare, manage, and distribute meeting agendas, packets, and presentation materials.

Attend assigned MPO Board and Committee meetings and create accurate records of proceedings; draft and finalize meeting minutes and follow-up documentation.

Prepare legal notices, action items, and other official documents for Board and Committee agendas.

Develop PowerPoint presentations and, when required, speak at MPO and committee meetings.

Act as Assistant Clerk to the MPO Board.

Administrative & Office-Management Responsibilities

Manage office operations, including supply inventory, equipment coordination, and vendor and service requests.

Maintain staff Outlook calendars, schedule meetings, and coordinate room reservations and technology setup.

Prepare correspondence, reports, spreadsheets, and other materials using Microsoft Office, Smartsheet, and related software.

Organize digital and physical files, track project documents, and ensure compliance with departmental recordkeeping requirements.

Provide customer service by phone, email, and in person; respond to inquiries, route calls, take messages, and provide appropriate information.

Assist supervisor with routine administrative and planning-related tasks, including data entry, project tracking, and internal reporting.

Minimum Qualifications

Associate’s degree and at least four (4) years of assistant or technical administrative experience;

or Bachelor’s degree with at least two (2) years of relevant experience.

Experience in State or Local Government preferred but not required.

Valid Florida driver’s license.

Knowledge, Skills & Abilities

Knowledge of modern administrative practices, public disclosure requirements, business communications, public records, and office procedures.

Ability to maintain records, organize data, prepare reports, and manage multiple projects in a fast-paced, deadline-driven environment.

Strong interpersonal skills with the ability to maintain effective working relationships and deliver professional customer service.

Ability to follow and complete written and verbal instructions, maintain confidentiality, and work both independently and collaboratively.

Skill in the use of office equipment and software, including :

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Smartsheet

Copier / Printer

OnBase, Central Square and / or OneSolution experience preferred.

For consideration, the MPO requires a completed application, cover letter, and resume.

Download fillable application here or visit the Sarasota / Manatee MPO website at :

Application Instructions

All documents are to be emailed to Rachel McClain at rachel@mympo.org as instructed in the above link. If you have any questions, please contact Rachel at 941-259-6045. Please provide complete and accurate information on previous job tasks, levels of responsibility, and references. Any offer of employment may be contingent upon job-related factors, verification of former employment, satisfactory references, and a background investigation. Must possess a valid Florida driver’s license and have reliable transportation.

T he MPO will not typically support H1-B or any other work visa petitions at this time or in the future.

The MPO will not deny the benefits of, exclude from participation in, or subject to discrimination anyone on the basis of race, color, national origin, sex, age, disability, religion or family status.

Job Type / Location :

Full-time / In person (Bradenton, FL 34203)

Benefits :

Comprehensive Manatee Health Plan

Generous vacation / sick leave and 13 paid holidays

Florida Retirement System (FRS)

Tuition and Professional Development reimbursement

Supportive leadership and opportunities for career growth

Schedule :

Day shift

Monday to Friday

Overtime

Weekend availability.

Ability to commute / relocate :

Bradenton, FL 34203 : Reliably commute or planning to relocate before starting work (Required)

Education :

Associate's (Required)

Bachelor's (Preferred)

License / Certification :

Driver's License (Required)

Willingness to travel :

25% (Preferred)

Work Location : In person

Job Type : Full-time

Pay : $55,000.00 - $75,000.00 per year

Expected hours : No less than 40 per week