Office Manager

Description

CONTINUOUS UNTIL FILLED

REVISED

This position will be assigned to the Investigative Division Computer Services Unit located in Decatur Georgia.

This is a sensitive government position .

Please review the GBI Employment Disqualifiers before applying for this position. Employment for the selected candidate(s) is contingent upon the successful completion of a GBI background investigation including criminal credit and drivers history checks polygraph examination fingerprinting and drug screening.

Job Duties

DUTIES AND RESPONSIBILITIES :

Under general supervision in a non-sworn position performs administrative and investigative support duties for the Investigative Division Computer Services Unit in Decatur Georgia. Administrative duties include maintaining all administrative office files serving as records management coordinator for the work unit asset inventory leave grid / timekeeping and generating various types of agent and activity reports. Incumbent will open and close the office at the designated established addition the incumbent performs a variety of purchasing functions that includes ordering supplies invoice preparation and processing payments utilizing the Agencys financial system. Investigative support duties include initiating inquiries on computerized criminal history record information and providing written intelligence data from these inquiries.

ESSENTIAL JOB FUNCTIONS :

• Open and close office daily during normal business hours.
• Administer day-to-day office operations.
• Process invoices and payments for office staff.
• Perform typing and dictation for office staff.
• Maintain leave grid / timekeeping for staff.
• Utilize case management system.
• Responsible for assisting with asset inventory management in accordance with policy.
• Manage the office purchasing card including purchasing supplies maintaining accurate records of transactions receipts and adhering to purchasing card policies and procedures.
• Involves sedentary work mainly.

CORE COMPETENCIES :

PHYSICAL REQUIREMENTS :

The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel. Occasionally light lifting / or moving boxes or supplies may be required.

WORK ENVIRONMENT :

This position requires the incumbent to work in an office setting which includes

shared office space with other administrative professionals.

NOTE : This position may require some travel and operating a state vehicle. A valid Georgia drivers license is required.

Qualifications

MINIMUM QUALIFICATIONS :

Associates degree from an accredited college AND One year of related experience.

OR

Three years of related experience.

PREFERRED QUALIFICATIONS :

In addition to the minimum qualifications preference will be given to applicants which meet the following :

Previous applicants are still under consideration and DO NOT need to re-apply .

VACANCY OPEN TO ALL QUALIFIED APPLICANTS!

Supplemental Information

The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified.

THE GBI IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1