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Executive Assistant Consultant

Executive Assistant Consultant

Planet PharmaPrinceton, NJ, United States
17 hours ago
Job type
  • Full-time
Job description

Overview

Seeking a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leaders. This role is essential in managing day-to-day activities and ensuring the smooth operation of our U.S. activities.

Pay

Base pay range : $60.00 / hr - $80.00 / hr

Onsite 2–3 days per week in Princeton, NJ

Duration : 6-month extendable contract

Qualifications

  • Bachelor\'s degree in Business Administration, Life Sciences, or related field preferred
  • 10+ years of relevant experience in an executive administrative support role
  • Experience in the biotech / pharmaceutical, or medical device industry - required
  • Strong organizational and multitasking skills
  • IT-savvy, with the ability to work with systems like SAP
  • Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.
  • Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.
  • Ability to work independently with minimal supervision and as part of a collaborative team.
  • Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.

Your mission

  • Provide administrative support to the Head of Global Quality and other executive, including calendar management, scheduling meetings, and coordinating travel arrangements, and expenses management.
  • Prepare and distribute presentations, and reports on behalf of management for various audiences.
  • Assist in the organization and coordination of internal and external meetings and business trips.
  • Act as a liaison between management and internal / external stakeholders, handling inquiries and requests in a professional and timely manner.
  • Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
  • Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.
  • Support conducting of research and compilation of data for management to conduct decision-making and strategic initiatives
  • Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.
  • Uphold confidentiality and discretion in handling sensitive information and communications.

    • Senioriry level

  • Mid-Senior level

    • Employment type

  • Contract

    • Job function

  • Administrative
  • Industries : Biotechnology Research and Pharmaceutical Manufacturing

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    Executive Assistant • Princeton, NJ, United States