K-12 Bid Specialist

BROAD FUNCTION AND SCOPE OF POSITION :

• The K-12 Bid Specialist manages, processes, and supports K-12 bid activity end-to-end, ensuring accurate, timely, and compliant submissions.
• Reporting to the Bid Manager, this role plays a vital part in analyzing K12 bids and RFPs, communicating pricing and product information, assisting sales teams, and developing documentation to strengthen proposal quality and competitiveness.
• This position contributes directly to sales growth and manufacturer success by ensuring data-driven, compliant, and strategically aligned bid submissions across multiple regions.
• PRINCIPAL RESPONSIBILITIES Review, analyze, and process K-12 bids and RFPs for accuracy and compliance within deadlines.
• Follow standardized bid principles and K-12 terminology to ensure consistent and accurate submissions.
• Collaborate with the sales team, manufacturers, and distributors to communicate pricing, specifications, and product information.
• Assist with bid coding, matching bid specifications to applicable items in our portfolio.
• Manage commodity reporting and coordinate monthly balance reports for commodity clients.
• Maintain current knowledge of K-12 foodservice trends and legislative updates to enhance bid alignment.
• Partner with sales teams to gather and analyze bid and competitive data, identify opportunities, and support new business generation.
• Support various production phases of proposals, ensuring formatting, proofing, and quality control for final submissions.
• Monitor proposal compliance and maintain consistent documentation throughout the bid cycle.
• Provide administrative and planning support for K-12 food shows and events.
• Contribute to the completion of team goals in a collaborative environment.
• KNOWLEDGE, SKILLS AND ABILITIES Strong written and verbal communicator who can adapt across audiences.
• Highly detail-oriented with exceptional accuracy and follow-through.
• Critical thinker with strong analytical and problem-solving skills.
• Able to thrive in a fast-paced, deadline-driven environment.
• Flexible, adaptable, and proactive in changing circumstances.
• Organized and capable of managing multiple priorities.
• Self-motivated and accountable with strong interpersonal skills.
• Advanced proficiency in Microsoft Office 365, SharePoint, and Adobe Acrobat.
• Experience in K-12 foodservice, bids, proposals, or estimating is strongly preferred.
• EDUCATION AND EXPERIENCE
• High School Diploma or GED required; Bachelor’s degree preferred.
• 2+ years of experience in bids, proposals, or K-12 industry roles highly desired.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

SALARY AND BENEFITS Health & Wellness :

Supplemental Coverage :

Retirement Planning :

Workplace Perks :