Project Administrative Assistant

Project Administrative Assistant

CCG Talent Management is not only a business solutions company but a company that believes success starts with the individual. CCG Business Solutions has been consulting and providing talent placement services since 2007. Our team understands the principles of connecting purpose to business. We are currently recruiting for a Project Administrative Assistant.

Job Description

The Project Administrative Assistant will support project work for the Portland Water Bureau project in Sandy, OR.

Essential Responsibilities

• Schedule appointments, update calendars, and assist with travel arrangements.
• Schedule and coordinate meetings and prepare draft-meeting minutes.
• Administer site badging and meet with or direct visitors to assist in getting them to the appropriate site location.
• Provide information by answering questions and requests.
• Monitor and process routine administrative items such as accounts payable, expense reports, supply requisitions, personnel transaction forms, including change of status, prospective employee interview scheduling and new hire orientation.
• Maintain various project / vehicle logs, including vendor insurance, daily reports, rental equipment, and material purchase and utilization logs.
• Collect weekly / monthly / quarterly data for reporting.
• Perform client, job, and contract set up.
• File both paper and electronic, fax, copy, and distribute mail.
• Set up and maintain files.
• Project Document Controls as requested and needed.
• Prepare shipments and overnight packets.
• Maintain records, create and maintain charts, graphs, spreadsheets and databases.
• Draft correspondence, proofread documents, and assist with preparation of presentations.
• Interface and maintain liaison with program and project management, stakeholders, client, contractors, and other consultants on program and project administrative activities.
• Participate actively with other administrative support staff in assisting other teams, inside and outside of the project, as needed.
• Maintain supplies inventory by checking stock to determine inventory, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Ensures operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
• Plan and coordinate on and off-site catering and employee events.
• Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Various other administrative duties as assigned.

Qualifications

Preferred Qualifications

Additional Information

Travel : No

Sponsorship : None