Supervisor, Stockroom Opns

University of Rochester Job Posting

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 612 Wilson Blvd, Rochester, New York, United States of America, 14627

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : Support Operations-Fac & Svcs

Work Shift : UR - Day (United States of America)

Range : UR URG 110

Compensation Range : $60,431.00 - $84,603.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities : General Summary Responsible for all stock room operations and supervises staff, monitors production, and oversees inventory controls. Understands and enforces all processes and procedures regarding purchasing, inventory, and stock requirements from the University and governmental agencies. Shares and communicates information to staff, peers, and higher management. Prioritizes tasks, directs staff, and advises leadership regarding the department's goals, vision, and direction.

Schedule : Mon-Fri 7a-3 : 30p

Essential Functions :

• Reviews, assesses, sources, and assigns all new parts placed into stock.
• Adjusts reorder points and EOQ's based on usage.
• Monitors part issue and reorder history.
• Adjusts part quantity and price.
• Evaluates and change's part classification accordingly.
• Provides continuous management of stock levels and reviews incoming stock parts requests to maintain space for essential / mandatory parts.
• Confirms stock orders with updated pricing.
• Monitors pricing of all stock parts through daily orders.
• Reviews with vendors / contractors any discrepancies or pricing outside of university expectations.
• Oversees Receiving / Shipping into and out of all stockrooms.
• Maintains accurate receipts and transfers.
• Verifies and corrects any receiving errors to include returns and damages.
• Ensures vendors respond timely to any credit or replacement.
• Oversees obsolete program by managing "deleted / obsolete" parts to eliminate excess dollars charged to the stockroom.
• Manages the cycle count program and the yearly physical inventory.
• Sources new parts to be put into stock.
• Sets up / maintains stock levels and maintenance of vending / self-service machines located outside of physical stock rooms.
• Manages the scheduling and monitoring of internal stock / material deliveries. Executes delivery of time-sensitive materials.
• Supervises, assigns tasks, and directs front-line staff.
• Recruits, hires, orients, trains, appraises, counsels, and terminates staff to include full-time, part-time, student, and temporary workers. Instructs and reviews all staff department policies and procedures, best practices, and department standards.
• Works with staff to develop career and personal growth plans.
• Oversees employee production by monitoring performance and workload, managing assignments, and verifying accuracy.
• Ensures that all quality, safety, and security policies and procedures are understood and followed.
• Participates in departmental and divisional management meetings.
• Assumes responsibility for the department in the absence of the department manager.
• Assumes responsibilities and fulfills tasks of the procurement leadership when absent.
• Reviews and assists in updating / revising department procedures.
• Keeps abreast of industry trends including best practices and technology advances.
• Creates and runs reports.
• Follows up as required and reports results to the appropriate authority.
• Collects production data for management reports.
• Oversees the retention and storage of financial records in accordance with university policy and proper accounting principles.
• Monitors price confirmations from vendors to ensure best price is obtained, and ensures obsolete parts are written off and charged accordingly.
• Works with Procurement staff to resolve invoice issues from stock deliveries.
• Reviews and maintains good working relationships / dialog between staff.
• Reviews staff payroll. Ensures accuracy and follow-up on discrepancies.
• Keeps up to date on gas tank regulations from several different government agencies.
• Assists manager with issuing gas chips and investigating issues with gas pumps or gas tanks.
• Assists stock keeper with questions on gas monitoring and reporting procedures as dictated by the NYS DEC.
• Answers detailed questions from university departments regarding inventory processes and part status.
• Ensures all products meet customer expectations, University regulations, and department standards.
• Maintains vendor relations.
• Understands contractual / customer commitments to the University and holds vendors accountable.
• Maintains open dialog with non-contractual vendors to monitor pricing and any requested stock orders.
• Meets as needed with department managers / supervisors / mechanics to resolve issues.
• Maintains a safe and secure environment in accordance with university and department guidelines.
• Ensures workspace is cleaned and organized and all equipment is functioning properly.
• Is reassigned to any task that meets the needs of the University, department, or customers as needed.

Other duties as assigned.

Minimum Education & Experience :

Knowledge, Skills and Abilities :

Licenses and Certifications :

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.