Contracts Technician

Location :

EAC (Education and Administration Center)

Recruiting Start Date :

11 / 18 / 2025

Estimated Start Date :

11 / 24 / 2025

Develops negotiates and administers service and supply contracts and agreements. Develops new business proposals of moderate to high dollar value risk creativity and complexity. Creates solicitations and contracts while analyzing cost estimates. Negotiates price date of delivery and other contractual and licensing provisions to include terms and conditions with suppliers. Reviews specifications and statement of work with originator.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Assists at bid openings and proposal meetings

Attend seminars and continuing education classes to stay current in government procurement activities

Conducts pre-bid conferences with bidders and departments

Develops and maintains effective relationships with customer contracting officials to facilitate business transactions and enhance future acquisitions

Directs the development of terms conditions and specifications ensuring compliance with project instructions consistent with contract terms and conditions

Evaluates requests for purchase of supplies equipment and services to determine appropriate procurement method

Evaluates analyzes tabulates and recommends bid awards to user by considering price quality and delivery (best value)

Initiates the coordination of purchase order closeout actions on a timely basis including but not limited to review of claims final project cost and coordination

Maintains files and distributes bid information to end user and vendors

Monitors vendor performance

Prepares and maintains contracts and contract renewals for approval and signature as required with a wide range of commodities and values

Provides information and support for technical purchases to project staff and district personnel

Responsible to the Purchasing Supervisor and District Contracting Officer for ensuring the appropriate project procurement system is utilized

Reviews life cycle cost analysis and cost proposal development and participates in technical proposal preparation for service contracts

Serves as assistant P-Card administrator working with the bank on declines new cardholder set-up training on purchases and reconciliation MCC issues etc.

Serves as Purchasing web administrator

Knowledge Skills and Abilities :

Ability to adapt to changing technologies and to learn functionality of new equipment and systems

Ability to communicate effectively verbally and in writing

Ability to create access input retrieve and manipulate information in various software systems including databases and spreadsheets

Ability to establish and maintain accurate record keeping document management and filing systems

Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors administrators coworkers staff students parents and the general public

Ability to follow oral and written instructions

Ability to greet and interact with the public in a courteous and professional manner

Ability to maintain a positive attitude

Ability to maintain confidentiality

Ability to manage simultaneous demands and set clear priorities

Ability to operate standard office equipment performing a wide range of supportive tasks

Ability to perform effective statistical analysis

Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

Ability to train others in procedures and the use of equipment

Ability to understand and follow complex oral and written instructions

Ability to use Enterprise Resource Planning software effectively

Ability to work days hours locations and assignments as directed by the supervisor within the position responsibilities

Ability to work independently without direct supervision and in a team environment

Commitment to the education of students as a primary responsibility

Computer proficiency including office productivity applications

Considerable knowledge of policies procedures and overall district functions

Demonstrated ability to manage simultaneous demands and set clear priorities

Demonstrated ability to work well with others in a team setting

Demonstrates citizenship compassion courage discernment excellence honesty hope integrity patience perseverance reliability respect responsibility and trustworthiness

Demonstrates successful interpersonal interactions

Detail-oriented

Energetic creative innovative flexible

Excellent cooperative collaborative and problem-solving skills

Extensive knowledge of governmental purchasing practices and procedures including ability to prepare specifications for Request for Proposals (RFP) and Request for Quotes (RFQ)

Knowledge of negotiation principles and practices

Strong mathematical and analytical skills

Strong organizational interpersonal written listening and verbal communication skills

Strong understanding of education

Willingness to participate in trainings conferences and professional learning opportunities to continually improve abilities

Work Environment : The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

The noise level in the work environment may alternate among quiet moderate and loud.

The incumbent is frequently required to interact in person and through communication methods with the students public and / or other staff.

The incumbent is required to work scheduled school / work hours and / or days.

The incumbent may be required to work extended school / work hours and / or days as directed.

Work is generally performed within a standard office environment.

Physical Demands : The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands if listed are considered essential functions

Sits stands walks stoops kneels and crouches / squats while performing duties

Has oral and auditory capacity enabling interaction interpersonally and / or through communication devices

Uses eyes hands and finger coordination enabling the use of equipment and writing utensils

Lifts or carries burdens weighing up to 25 lbs. while performing duties

Cognitive Functions : The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

Required Qualifications :

High school graduate -high school diploma or equivalent

Preferred Qualifications :

Certified Professional Public Buyer - Universal Public Purchasing Certification Council Certified Public Procurement Officer - Universal Public Purchasing Certification Council Experience in Public-Sector Procurement

Compensation Range : $22.81-23.95

Scheduled Weekly Hours :

40

Hours per Day : 8.0 hour(s) per day

Number of Days per Year :

260 Days M-F

Benefits Eligibility :

Full-time - Regular

For more information on our benefits please visit Employee Benefits Academy District 20 () .

FLSA Status :

United States of America (Non-Exempt)

How to Apply :

New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format :

A current resume

Please do not call to request site visits or interviews at the school / location. Please direct all inquiries via the email address indicated on the posting

Hiring Manager Email :

Required Experience :

IC

Key Skills

Facilities Management,ADMA,Heavy Bus Driving,AXA,Building Services,Courier Delivery

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 22 - 23