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Administrative Assistant

Administrative Assistant

Robert HalfWalnut Creek, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Robert Half's client in Walnut Creek, CA is looking for a dedicated and detail-oriented Administrative Assistant to support their Executive Services department and Board of Directors. This contract-to-hire opportunity is 100% onsite M-F.

Administrative Assistant Duties and Responsibilities :

  • Finalizes and distributes Board and committee agenda packets.
  • Takes, prepares, finalizes, and distributes committee meeting minutes.
  • Prepares and distributes memos, letters, and reports.
  • Maintains shared meeting calendars, schedules and distributes meeting notices.
  • Maintains committee rosters, and departmental files.
  • Coordinates annual training for the Board and its committee members.
  • Fields telephone calls and email inquiries.
  • Catalogs Board actions.
  • Provides backup support to the mail clerk.
  • Attends monthly meetings and manages the Zoom portion of the Member Forum.
  • Performs other duties as assigned that fall within the purview of Executive Services.

Qualifications :

  • High School Diploma or equivalent is the minimum educational requirements for this position.

    • 1-3 years of experience in administrative support roles with increasing responsibility.

  • Must be detail-oriented with demonstrated excellence in verbal and written communication skills, including the ability to proofread and edit documents with a high degree of accuracy.
  • Excellent customer service, time management, and prioritization skills.
  • Strong interpersonal skills and the ability to multitask in a fast-paced environment.
  • Must possess strong to advanced proficiency in Microsoft Word, Excel, and Outlook.
  • Ability to work with Simbli or similar web-based meeting management applications.
  • Demonstrated ability to maintain strict confidentiality regarding documents, plans, and conversations.
  • Familiarity with Zoom webinar and meeting functions (preferred but not required).
  • Familiarity with Robert’s Rules of Order (preferred but not required).
  • Familiarity with NetSuite (preferred but not required).
  • Familiarity with Adobe Acrobat PDF tools (preferred but not required).
  • Familiarity with DocuSign or similar electronic signature platforms (preferred but not required).
  • Ability to learn and adapt to new technology systems quickly.
  • Requires strong accountability for ensuring the timely delivery of services.
  • Ability to consistently meet attendance requirements.

    • If you are interested in this Administrative Assistant position, please submit your resume today!

    Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties

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    Administrative Assistant • Walnut Creek, CA, US

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