Business Operations and Corporate Services - Administrative Assistant 2

Administrative Assistant Product Creation & Merchandising (Converse)

3+months

Boston, MA

Traditional hybrid model with Fridays remote

We re looking for a proactive and adaptable Administrative Assistant to support our Product Creation team at Converse. This role requires someone who thrives in a fast-paced, collaborative, and creative environment someone who is detail-oriented, organized, and eager to learn how Converse brings innovative products to life.

Who You Are

You bring 5+ years of administrative experience, ideally within a matrixed or global team setting.

You have strong organizational and communication skills, with the ability to prioritize across multiple tasks and stakeholders.

You can work independently and as part of a cross-functional team, knowing when to take initiative and when to collaborate.

You are comfortable working across multiple time zones, maintaining awareness of global teams schedules and needs.

You demonstrate high learning agility you re curious, open to feedback, and eager to understand Converse s product creation process and the key milestones that drive our seasonal timelines.

You handle sensitive and confidential information with discretion.

You are proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom, MS Teams).

You re flexible and occasionally able to work outside core business hours to support global initiatives.

What You ll Do

Act as a key administrative partner to leaders and teams within the Product Creation function, helping drive efficiency and clarity.

Perform a wide range of administrative duties, adapting your support to different management styles and team dynamics.

Calendar & Meeting Management : Coordinate complex scheduling needs across teams and time zones, manage conflicts, and ensure alignment for key product creation meetings and milestone reviews.

Travel Coordination : Book travel for domestic and international trips, manage itineraries, and ensure alignment with seasonal timelines.

Meeting & Event Planning : Organize team meetings, offsites, and product milestone events including budgeting, agendas, catering, and space booking.

Expense & Budget Tracking : Prepare expense reports, assist with vendor purchase orders, and track budget lines as needed.

Document Management : Support the preparation of presentations, reports, org charts, and run-of-show documents for internal meetings and workshops.

Communication Support : Draft, edit, and distribute communications on behalf of leaders; manage distribution lists and ensure clarity and tone alignment with Converse culture.

Team Culture & Support : Partner with leaders to foster team connection and support initiatives related to team building, workspace planning, and employee engagement.

Process Awareness : Develop an understanding of Converse s seasonal product creation milestones and processes, using this knowledge to better anticipate administrative needs and timing.

Serve as a central point of contact for administrative support questions and provide backup coverage for other administrative needs as required.