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Real Estate Project Manager

Real Estate Project Manager

ActOne GroupMenlo Park, CA, United States
3 days ago
Job type
  • Full-time
Job description

1 day ago Be among the first 25 applicants

This range is provided by ActOne Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$123,000.00 / yr - $135,000.00 / yr

  • AppleOne Recruiting Consultant-Connecting Talent with Opportunity Orlando area-Actor’s Equity / SAG Performer

Responsibilities

  • Manage end-to-end execution of office buildouts, retrofits, decommissions, and workplace renovations.
  • Work with a third party project management firm to oversee design, permitting, scheduling, budgeting, and compliance processes across new and existing real estate assets.
  • Serve as project owner from initial planning through occupancy, coordinating all activities across internal and external stakeholders.
  • Conduct thorough final walkthroughs with general contractors, workplace teams, and stakeholders to identify and resolve any outstanding construction punch list items before official handover.
  • Collect, verify, and organize all closeout documents including as-built drawings, O&M manuals, warranties, permits, and inspection reports. Ensure proper storage in centralized documentation systems.
  • Coordinate asset tagging for FF&E (furniture, fixtures, and equipment), IT, and building infrastructure. Ensure clear delineation of asset ownership and asset tagging records.
  • Oversee final invoicing, retention release, and closure of contracts with vendors and service providers. Confirm that all deliverables have been met per contractual terms.

    • Project & Contract Oversight

  • Work with the Real Estate Team to develop project budgets, contract negotiations, and cost management to deliver high-quality results within established constraints.
  • Provide detailed review and tracking of schedules, bids, and change orders, ensuring alignment with business and operational goals.
  • Participate in vendor and contractor selection; develop SOWs and evaluate performance to uphold timelines and service levels.
  • Initiate and track purchase orders (POs) and ensure alignment with project timelines and budgetary constraints.
  • Coordinate the onboarding of new vendors and ensure compliance with internal procurement policies and standards.
  • Support the administration of service contracts, including amendments, renewals, and change orders, in collaboration with legal and finance teams.

    • Cross-Functional Integration

  • Act as the primary integrator between construction and stakeholders responsible for furnishing, equipping, securing, and operating workplace environments.
  • Coordinate closely with Workplace, Physical Security, IT teams to ensure holistic, employee-centered solutions.
  • Support development of tools, processes, and reporting systems that promote efficient operations.
  • Participate in due diligence and feasibility assessments for new real estate initiatives.
  • Assist in maintaining accurate records of property and lease data across the portfolio—such as square footage, lease terms, renewal options, and occupancy metrics—ensuring alignment with space planning and facilities operations.
  • Maintain and monitor critical dates such as lease expirations, rent escalations, option windows, and termination rights. Proactively alert stakeholders of upcoming actions to avoid missed deadlines or financial exposure.
  • Collaborate with workplace and finance teams to maintain current and accurate reporting of occupied vs. available space, headcount-to-square-foot ratios, and other occupancy metrics for business planning.
  • Support communication with landlords regarding notices, maintenance issues, lease interpretations, or document requests. Engage with brokers to facilitate transaction administration and pipeline tracking.

    • Basic Qualifications

  • Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, or a related field.
  • 5+ years of experience managing commercial real estate, construction, or workplace infrastructure projects.
  • Proven success in multi-project management, including large-scale buildouts and cost-sensitive renovations.
  • Strong experience coordinating across cross-functional teams, particularly workplace, IT, and security.
  • Experience managing construction contracts, project schedules, and performance metrics (budget, timeline, safety, sustainability).
  • Comfort working in fast-paced, dynamic environments with minimal direction.
  • Proficiency with Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).

    • Preferred Qualifications

  • 7+ years of construction or facilities experience, especially in managing general contractors and large vendor teams.
  • Familiarity with AutoCAD, BIM tools, and project scheduling software (MS Project).
  • Expertise in change order management, site commissioning, and capital planning.

    • Seniority level

    Mid‑Senior level

    Employment type

    Contract

    Job function

    Project Management and Information Technology

    Industries

    Information Services

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    Project Manager Real Estate • Menlo Park, CA, United States