Accounts Payable Coordinator

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Job Overview

The Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavos accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Desktop and QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by management. This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors.

Job Overview

The Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavos accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Desktop and QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by management. This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors.

The Accounts Payable Coordinator will report directly to Cortavo's CEO in the interim until the Accounting Manager is hired.

Accounts Payable Responsibilities :

• Review and verify vendor invoices for accuracy, general ledger (GL) coding, and appropriate approvals
• Record all vendor invoices in QuickBooks Online in a timely and accurate manner
• Maintain an organized workflow for invoice approvals and payment processing
• Prepare and maintain a weekly payables run list to review with the CEO
• Process payments via bank portal, ACH, checks, and other platforms as applicable
• Set up and manage payments for utilities, software subscriptions, and vendor retainers
• Monitor ISP and critical vendor payments daily to ensure account continuity and timely offboarding
• Track recurring payments and maintain updated vendor contact and payment info
• Investigate and resolve declined or failed payments quickly, updating methods as needed
• Reconcile vendor statements monthly and ensure aged payables are cleared in a timely manner
• Maintain accurate and auditable records for all payables, approvals, and disbursements
• Collaborate cross-functionally with purchasing, IT operations, and executive team on budget alignment, contract compliance, and vendor onboarding
• Prepare and present weekly and monthly reports on accounts payable status, including disbursement activity and pending liabilities

Miscellaneous Responsibilities :

Tech Stack :

Required Skills & Qualifications :

Work Environment :

Flexible work from home options available.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing and Finance

Industries

IT Services and IT Consulting

Referrals increase your chances of interviewing at Cortavo by 2x

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