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Accounts Payable Specialist

Accounts Payable Specialist

Catholic Charities SFSan Francisco, CA, US
30+ days ago
Job type
  • Full-time
Job description

Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities, which operates as

an independent non-profit organization, is the social service agency of the San Francisco Archdiocese. Our

mission is to serve and advocate for the poor, the sick, the distressed, children, youth, families, immigrants and

seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual

orientation or any other basis covered by local law.

The Accounts Payable position will be responsible for supporting the advancement of the Mission, Vision and

Critical Success Factors of Catholic Charities by assisting in the timely accurate preparation of Catholic

Charities' internal financial statements. Provide on-going support in contracts accounting, accounts payable

processing, general ledger, special projects, and reconciliations.

  • Calculating, posting business transactions, invoice processing, verifying financial data for use

in maintaining records.

  • Clarifying questionable invoice items, prices or requesting approval signatures.
  • Reconciling processed work by verifying entries and comparing system reports to balances.
  • Charging expenses to accounts and cost centers by analyzing invoice / expense reports;

    • recording entries

  • Prepare invoices for input into the Accounting system. Review supporting documentation for

    • mathematical accuracy, appropriate GL coding and approval by authorized individuals.

  • Handle phone inquiries and deal directly with vendors and program staff regarding payments

    • and other issues.

  • Work in coordination with the Program Manager / Director of the programs
  • Mail checks to vendors or forward checks to internal Catholic Charities staff in accordance to

    • check request.

  • Perform special projects as assigned by the AP Supervisor and Program Manager / Director.

    • JOB TITLE : Accounts Payable Specialist - Programs

    PROGRAM /

    DEPT : Finance FLSA STATUS : Non-Exempt

    REPORTS

    TO : A / P Manager

    SUPERVISOR OR

    MANAGER? : No

    NON-UNION

    or UNION : Non-Union

    UNION

    CLASSIFICATION : N / A

    UNION

    TITLE : N / A

    CREATED

    DATE : 04 / 03 / 2025

    REVISED

    DATE : 04 / 03 / 2025

    REVIEWED

    DATE : 04 / 03 / 2025

    PROGRAM & POSITION SUMMARY

    ESSENTIAL DUTIES & RESPONSIBILITIES

    Job Description Continued

    Page 2 of 3

  • Nothing in this job description restricts management's right to assign or reassign duties and

    • responsibilities to this job at any time.

    Programmatic Duties

    1. Upload check requests in the agency's paperless system (PaperSave)

    2. Enter client information in the agency's data base system (Financial Edge NXT)

    A) Create profile

    B) Enroll client in appropriate program

    C) Create enter service authorization

    D) Produce reports as needed.

    E) Generate subsidy payments as required

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

    requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable

    accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Education & Experience :

  • Bachelor Degree in Accounting or equivalent in experience.
  • Minimum 5 years' experience in accounting positions.
  • Minimum 3 years in accounts payable within an automated system.
  • Fund accounting experience a plus.

    • Knowledge, Skills & Abilities :

  • Basic knowledge and understanding of general accounting concepts.
  • Expert in Microsoft Excel, Outlook, and Word.
  • Experience with integrated computerized accounting systems.
  • Superior communication skills (oral and written.)
  • Experience in Financial Edge and PaperSave 7 is a plus.
  • Demonstrated problem solving abilities and ability to prioritize tasks.
  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services

    • and work effectively in cross-cultural situations.

    Prerequisites Required Prior to the First Day of Employment :

    Fingerprints :

    Required

    TB Screening -

    Negative Tuberculosis Test : N / A

    First Aid

    Certificate : N / A

    COVID-19

    Proof of Vaccination : Required

  • Is responsible for accurate and timely data entry that aids Performance and Quality Improvement (PQI)

    • reporting and case record reviews.

  • Is responsible for accurate and timely submission of case records.
  • Serves on a quarterly case record review committee for Performance and Quality Improvement (PQI)

    • reporting.

    QUALIFICATIONS

    COUNCIL ON ACCREDITATION (COA) ROLES

    Job Description Continued

    Page 3 of 3

  • Serves on department or program Performance and Quality Improvement PQI Committee responsible

    • for monitoring goals and reporting.

    The physical demands described here are representative of those that must be met by an employee to

    successfully perform the essential functions of this job. Reasonable accommodation may be made to enable

    individuals with disabilities to perform the essential functions.

  • Occasional bending, standing, stooping, kneeling, reaching, twisting, and walking.
  • Occasional lifting, pushing, and pulling.
  • Occasional repetitive motions : Making substantial movements (motions) of the wrists, hands, and / or

    • fingers.

  • Sedentary work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force

    • frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

    Sedentary work involves sitting most of the time.

  • The worker is required to have close visual acuity to perform an activity such as : preparing and analyzing

    • data and figures; transcribing; viewing a computer terminal; and extensive reading.

  • Driving is not required for this position.

    • If driving a car is required for the position, incumbent must have a valid California driver's license and be able

    to provide proof of DMV record and personal insurance (if required.)

    The work environment characteristics described here are representative of those an employee encounters while

    performing the essential functions of this job. Reasonable accommodations may be made to enable individuals

    with disabilities to perform the essential functions.

  • Noise level in work environment is usually moderate in accordance with a typical office environment.
  • Occasionally exposed to perfume or scents in personal care products used by employees and visitors.

    • DISCLAIMER : The above statements are intended to describe the general nature and level of work being

    performed by people assigned to this classification. They are not to be construed as an exhaustive list of all

    responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform

    duties outside of their normal responsibilities from time to time, as needed.

    Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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