Department of Radiology Admin Services Coordinator

The University of Iowa Health Care department of Radiology is seeking an Administrative Services Coordinator to provide executive level administrative support for Faculty in the UI Health Care Department of Radiology performing complex administrative and financial assistance requiring recurring contact with deans directors department heads upper-level executives and public and private officials. This position requires a high level of independent thinking and judgement and is responsible for effective department wide communication and assisting in department initiatives.

Position Responsibilities :

• Maintain effective working relationships with and serve as a primary contact for Radiology Faculty. Provide faculty administrative support as needed

Maintain and renew all departmental faculty licensures required to practice

Schedule appointments and meetings; review calendar in advance to identify conflicts rescheduling as necessary;

Coordinate internal and external meetings; locate and schedule conference rooms; send out meeting planners and reminders

Make decisions and exercise a high level of autonomy while performing administrative / operational support and

management

Make travel arrangements for faculty and staff in department including hotel reservations conference registrations airfare coordinating planning and interpreting policies and motor pool requisition

Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.

I nitiate internal purchasing requests and supply orders

Provide administrative support for administrative and faculty meetings. Complete and distribute meeting agendas and minutes

Manage complex schedules for Department Director and high-level administrators requiring judgment in determining meeting needs discretion related to calendar activities prioritization of appointments and synthesizing multiple electronic calendar systems

Evaluate request and exercise discretion and judgement in providing confidential information to appropriate parties

Collects and compiles information for reports and various communications requiring informational searches and a knowledge of the operations of both the assigned and related work areas

Work with data to design specialized reports spreadsheets and presentations in response to multiple requests; create maintain and update records and information and databases related to various department activities

Route and distribute miscellaneous documentation to various University departments Colleges and University Offices

Compose non-routine correspondence requiring independent judgment in the application of policies and procedures in both the assigned and related work areas and working within established guidelines

Serve as member of internal and external committees and workgroups as directed

The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.

University of Iowa Health Carerecognized as one of the best hospitals in the United Statesis Iowas only comprehensive academic medical center and a regional referral center. Each day more than 12000 employees students and volunteers work together to provide safe quality health care and excellent service for our patients. Simply stated our mission is : Changing Medicine. Changing Lives.

Percent of Time : 100%

Education Requirements :

Experience Requirements :

Desired Qualifications :

Knowledge of University of Iowa Policies and Procedures

Working knowledge of UI Procurement Services

Benefits Highlights :

Application Process :

To be considered applicants must upload a resume and a cover letter (under submission relevant materials)that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days. Applications will be accepted until position is filled.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. For additional questions please contact Lupita Larios at

Additional Information

Compensation

Contact Information

Required Experience :

IC

Key Skills

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Employment Type : Full Time

Experience : years

Vacancy : 1