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Proposal Production Coordinator

Proposal Production Coordinator

Partner Engineering and SciencePhoenix, AZ, US
30+ days ago
Job type
  • Full-time
  • Permanent
Job description

ABOUT US

PARTNER offers full-service engineering, environmental, and energy consulting, and due diligence services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1200+ employees in more than 40 offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR's Top 500 Design Firms List, Inc. 5000's Fastest-Growing Private Companies in America, and Zweig's Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Check out this role and join our team of talented people!

Learn more about Partner at www.partneresi.com.

SUMMARY :

Partner is seeking a Proposal Production Coordinator / Designer with excellent document design and publishing skills to work full time with our proposal team. Join the award-winning marketing and proposal teams of a market-leading engineering and environmental firm where you will work in an energetic, fast-paced, and fun environment!

Help our growing marketing and proposal teams by assisting our proposal managers and marketing staff by supporting their efforts toward creating custom content, proposals, and qualifications materials that convey a clear and compelling "Why Partner" message. A desired candidate is an excellent visual / design format creator and highly skilled in Microsoft Office and Acrobat, with good writing and communication skills; process and detail oriented; a strong team player willing to help, collaborate, and take lots of initiative; and has experience in performing similar roles for professional engineering, environmental, construction, or related companies. This is a permanent position with the potential for growth.

ESSENTIAL DUTIES & TASKS

  • Assist our proposal and sales team with format and delivery of high-quality proposals, presentations, and marketing materials using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and in some cases, Adobe Suite.
  • Collaborate with the proposal team to develop visually appealing and effective proposal documents, including proposal graphical elements such as flow and organizational charts, illustrations, covers, and proposal layout designs.
  • Completion of vendor registration forms, which may include company policies and procedures. Maintain a database of corporate policies for inclusion in vendor registration and proposal responses
  • Support our Proposal Managers during the proposal process with other tasks as needed that may include gathering information, researching / drafting applicable project experience, and staff resume drafts and updates.
  • Participate in weekly staff meetings as well as our RFP kickoff and status calls with our Proposal Managers and assist with developing or gathering content or information as requested.
  • Assemble proposal responses to Request for Proposals, prepare Statements of Qualifications, complete vendor approval questionnaires, and fulfill other qualifications / sales support requests.
  • Support graphic design / layout requests of marketing or proposal content and company collateral or templates. Assist in the creation and maintenance of associated illustrations, graphics, and templates.
  • Perform other duties assigned as workload and capabilities allow.
  • Occasional travel may be required.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Have strong writing, grammatical, visual / graphic, and verbal communication skills, with the ability to grasp and communicate technical concepts in a clear manner.
  • Possess a strong work ethic, detailed-oriented, organized, and methodical.
  • Take a proactive problem-solver approach with the ability to take initiative and work independently.
  • Demonstrate a passion for efficiency but not at the sacrifice of quality.
  • Project professionalism in person, on the phone, and in email communications.
  • Show a willingness and ability to carry out instructions and tasks as assigned.
  • Open to changing priorities and multi-tasking.
  • Able to adjust to a flexible schedule when required to meet deadlines and work in a deadline-oriented environment.
  • Dependable with the ability to work in a collaborative team environment with minimum supervision.

    • QUALIFICATIONS

  • Bachelor's degree in English, Communications, Marketing, or commensurate professional experience.
  • Advanced skills in Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams) and Adobe Acrobat.
  • Proficiency in Adobe Design Suite, or other graphics software for advanced visual presentation is a plus.
  • Experience with CRM databases (Microsoft, Salesforce, other) is a plus.
  • Preferred 2+ years of experience in a marketing and proposal or business development, technical, grant writing, or marketing communications, preferably in the A&E industry (engineering, environmental, construction, architectural, or contracting or consulting firms).

    • PHYSICAL REQUIREMENTS

  • Must be able to read, write, speak, and comprehend English.
  • Must be able to communicate clearly in person and over the telephone.
  • Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.
  • Must be able to sit at a desk for long periods of time at a desk.

    • BENEFITS

    Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

    Equal Employment Opportunity

    It is Partner Engineering and Science, Inc's (The Company) policy is to provide equal employment opportunity for all applicants and employees. The company maintains a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and / or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

    We will consider qualified applicants who have criminal histories in a manner consistent with the law.

    California Consumer Privacy Act

    We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit :

    https : / / www.partneresi.com / careers / california-consumer-privacy-act /

    Equal Opportunity Employer

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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