Payroll Supervisor

Salary : $69,165.62 - $97,620.22 Annually

Location : Mesa, AZ

Job Type : Full Time

Job Number : 16104

Department : (H140)Financial Services

Opening Date : 06 / 06 / 2025

Closing Date : Continuous

Description / Duties

First review of applications will be Monday, June 23, 2025, and weekly thereafter until filled.

A Payroll Supervisor performs complex, professional-level work while directly supervising and training paraprofessional staff in Payroll. Specific responsibilities include : performing administrative tasks relating to the overall preparation of the City's biweekly payroll such as : organizing, scheduling, reviewing, auditing, and approving payroll work to meet standards for accuracy and deadlines; creating manual paycheck and military calculations; balancing and reconciling payroll records, interfaces, and the General Ledger payroll accounts; explaining and interpreting payroll rules, regulations, policies, and procedures; calculating and reviewing journal vouchers for the bi-weekly payroll; advising retiring or terminated employees on their final paycheck calculations; troubleshooting and resolving payroll problems encountered during daily operations and determining appropriate solutions; assisting with calendar and fiscal-year end activities; overseeing the administration of the City's deferred compensation programs and Pension systems; and supervising and training paraprofessional staff. Additional duties include : managing off-cycle checks such as awards, dismissals, severances, lost checks / stop payments, and retro payments; running the City's bi-weekly payroll on a rotational basis; and creating, analyzing, testing, monitoring, and reconciling interfaces that impact Advantage HRM payroll. This class performs related duties as required.

This class is distinguished from the Senior Payroll Specialist class by the more complex nature of accounting assignments, the supervision of paraprofessional staff, and the need to exercise initiative and independent judgment in performing work. This class differs from the Senior Accountant class by the latter's supervision exercised over professional staff and the knowledge required to maintain the payroll system. An employee at this level does not typically get involved in policy-level activities but is expected to make suggestions for improving operating procedures. Responsibilities may require an incumbent to be on-call one evening every other week for payroll processing. Supervision is received from the Payroll Administrator or Senior Accountant who evaluates work through reports, meetings, conferences, and results achieved. This class is FLSA exempt-professional.

Please click on the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Qualifications & Requirements

All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration or closely related field. A minimum of three years full-time professional experience in payroll.

Preferred / Desirable Qualifications. Experience processing payroll in an Enterprise Resource Planning (ERP) system is preferred. Experience using computer spreadsheet and databases is highly desirable. A minimum of one year of lead or supervisory experience preferred.

Link to Job Description

A is linked here.

Do you have a Bachelor's Degree from an accredited college or university in Business or Public Administration or closely related field? Please be sure to list your degree information on your application.

How many years of full-time professional experience do you have in payroll? Please detail your experience on your application.

• None
• Some but less than 3 years
• 3 years or more

Please detail your full-time professional experience in payroll, including all employer(s). Please also detail this experience on your application. If none, type N / A.

Do you have experience using computer spreadsheets and / or databases? Please detail your experience on your application.

Please detail your experience using computer spreadsheets and / or databases in the box below. If none, type N / A.

Do you have experience processing payroll in an Enterprise Resource Planning (ERP) system? Please detail your experience on your application.

Please detail your experience processing payroll in an Enterprise Resource Planning (ERP) system. If none, type N / A.

How many years do you have working in a supervisory or lead capacity? Please detail your experience on your application.

Required Question