Executive Assistant to the Chief Product Officer

Posting Type

Hybrid

Job Overview

Executive Assistant to the Chief Product Officer

Location : Chicago (Hybrid)

Employment Type : Full-Time

Department : Product Management

Reports To : Senior Manager, Strategy and Business Operations (Skip-level to Chief Product Officer)

Why Relativity?

At Relativity, we've built a platform and designed solutions to empower people to organize data, discover the truth, and act with conviction. We believe our people are central to everything we do : creating an environment where you can grow, contribute, and belong - all while making real impact.

Role Summary

We are looking for an extremely organized, high-caliber and proactive Executive Assistant to support our Chief Product Officer ("CPO"). This role is primarily focused on executive support - managing the CPO's calendar, coordinating meetings and travel, planning Product Leadership Team offsites, and assisting Senior Product Leaders with light administrative tasks.

In addition to core administrative responsibilities in support of our CPO, you will report into our Senior Manager, Strategy & Business Operations to provide operational support to the Product organization, such as : work with Product Organization Contract Owners to manage procurement renewals, manage a back-log of weekly newsletter article topics, support department and leadership meetings as needed, and assist our Product Operations team with ad-hoc tasks.

The ideal candidate is a highly organized team player who thrives in collaborative and fast-paced environments, takes pride in supporting others, and brings clarity to complexity. We expect this role to be onsite in Chicago as much as possible.

Job Description and Requirements

What You'll Do

Chief Product Officer - Executive Support ( 70% of your time )

Own the CPO's calendar : schedul e , coordinat e across time zones, resolv e meeting attendance conflicts, and us e discretion around meeting prioritization

Coordinate travel (domestic & international) : accommodations, itineraries, and timely expense submissions for the CPO and Senior Product Leaders

Manage logistics for hybrid and in-person meetings ( e.g., book rooms, tech setup, participant alignment, catering coordination, etc. )

Support preparation for meetings, briefings, or speaking engagements as needed

Product Department - Operational Support (30% of your time )

Manage quarterly offsite logistics and key in-person gatherings for Product team

Provide light administrative assistance (e.g., travel booking) to Senior Product Leaders

Support Product Contract Owners during the procurement process

Help prepare our Product Team for Relativity Fest Conferences

Manage weekly newsletter operations

Product launch process administrative assistance ( e.g., SLA and compliance oversight, product release artifact management, internal release meeting support)

Triage inbound internal tickets for product team support / questions (as needed)

Your Work Style & Expectations

Comfortable in a fast-paced, dynamic work environment

Highly organized, proactive, and dependable ; you are able to manage numerous stakeholder needs and track meeting requests seamlessly across international stakeholder needs

Collaborative by nature ; a great communicator who thrives working with others to get to the best solution

Curious and excited to learn more about how a modern Product team operates

Qualifications

Required :

3-5 + years in an Executive Assistant or S enior A dministrative role

Strong organizational skills and attention to detail

Excellent written and verbal communication

Discretion , maturity and professionalism when handling confidential information

Comfort using tools such as : Slack, Teams, Zoom , AmTrav , Ramp, Notion, Microsoft Product Suite (e.g., Powerpoint , Copilot, etc.)

Preferred :

Experience in a tech or fast-paced, high-growth environment

Experience working with Executive Leaders

Familiarity with operations or coordination roles in Product, Program, or Business Ops

Bachelor's degree or equivalent experience

Located in Chicagoland area to commute to the office 2x week and provide critical in-person support for event logistics , tec.

What We Offer

A hybrid workplace model that balances remote work with meaningful in-person connection

Generous time off & company-wide breaks

Comprehensive health, dental, and vision benefits; wellness support

Resources to support your growth and impact in the Product organization

Relativity is committed to competitive, fair, and equitable compensation practices.

This position is eligible for total compensation which includes a competitive base salary, an annual performance bonus, and long-term incentives.

The expected salary range for this role is between following values :

$82,000 and $124,000

The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. Hiring at the top end of the range would not be typical, to allow for future meaningful salary growth in this position.