Executive Assistant

Job Description

Job Description

Job Title : Executive Assistant to Vice President

Location : Irvine, CA

Salary : Up to $100,000

About the Role

We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President. This role requires someone with excellent judgment, a proactive mindset, and the ability to manage complex schedules and priorities with precision. The ideal candidate thrives in high-expectation environments, has thick skin, and knows how to navigate last-minute changes with ease and grace.

Key Responsibilities

• Manage the VP’s daily calendar, including scheduling, confirmations, and ensuring proper prep for every meeting
• Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries
• Draft and proofread high-level correspondence, reports, and presentation materials with flawless accuracy
• Serve as the point of contact between the VP and both internal teams and external partners
• Anticipate needs and proactively provide support to ensure the VP stays ahead of deadlines and deliverables
• Organize meetings, prepare agendas, and take follow-up actions as needed
• Manage expense reports, office tasks, and any administrative follow-through
• Maintain confidentiality and professionalism at all times
• Help maintain structure, clarity, and organization in a constantly evolving day-to-day

Qualifications

Why This Role

This is a unique opportunity to support a high-caliber executive who values excellence and precision. You’ll play a critical role in keeping things moving and making a real impact in the success of the business.

STWI