CUSTOMER CARE REPRESENTATIVE

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services the Human Resources Administration and the Department of Homeless Services through strategic partnership and collaboration with the goal of creating an inclusive motivated and client centered workforce.

Human Resources Solutions (HRS) is recruiting for one (1) Clerical Associate IV to function as a Customer Care Representative who will perform the following :

• Respond to questions and inquires (via telephone and email) that require working knowledge of all HRS Operations as well as other DSS-HRA-DHS programs initiatives and communication.
• Log all issues using Intranet Quorum (IQ) Web System categorizing each issue entering appropriate problem details and resolutions and making referral to the appropriate HRS Unit if unable to resolve the problem.
• Process CityTime password reset for all DSS-HRA-DHS staff.
• Process work schedule changes in CityTime using an online system and as requested by the various agency program area.
• Identify and resolve time timekeeping issues by researching and documenting pertinent information reviewing time and leave entries in CityTime reviewing and analyzing timekeeping actions generating and analyzing pertinent reports (PMS CHRMS eStubs and CityTime) and distributing the issue to the appropriate timekeeping supervisor for review and action if needed.
• Liaise with Human Resources Business Partners (HRBPs) Personnel Liaison and Managers to resolve staff payroll and timekeeping issues.
• Identify urgent situation and immediately escalate to the relevant agency management.
• Troubleshoot the CityTime system; document system issues; submit Remedy tickets for Citywide User Support and interact with the CityTime Help Desk staff to facilitate system solutions.
• Rapidly assimilate new information relating to HRS system agency policies / directives special programs and other information to be able to accurately respond to staff inquiry.
• Identify need for corrective actions (e.g. Absence Control Time and Leave issues).
• Perform other duties as assigned.

Work Location : 4 World Trade Center

Hours / Schedule : 9 : 00 AM 5 : 00 PM

CLERICAL ASSOCIATE - 10251

Qualifications :

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Bidding,Business Solutions,ABAP,Business Operations,Business Sales,Corporate Marketing

Experience : years

Vacancy : 1