Accounting Associate

Compensation Type : Hourly Highgate Hotels :

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands.

Overview :

Step into the future of hospitality at The Atlas Hotel.

The Atlas, Boston's first-of-its-kind hotel, is where local connection meets global inspiration and hospitality intersects with thought leadership.

Join us at the ground floor of this brand-new hotel opening and help craft unforgettable moments at the intersection of research, hospitality, and inspiration-where every day is a first

The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner.

Responsibilities :

• Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings / deductions, etc.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels's required due dates.
• Retrieve and process all deposits in accordance with hotel standards.
• Maintain an adequate supply of cash / change and provide cash / change to all departments as needed
• Prepare Cash Over / Short reports on a daily, monthly, and yearly basis.
• Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
• Audit cashier banks as required by hotel standards. Maintain all documentation.
• Process due backs on a timely basis.
• Maintain all cashier contracts.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
• Assist the sales effort in establishing customer credit in accordance with Highgate Hotels's policies.
• Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
• Provide customers with accurate and timely invoices, statements, and schedules.
• Respond to customer inquiries in a timely fashion and communicate all issues and / or disputes to the appropriate supervisor(s).
• Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
• Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
• Keep management aware of any unusual operation or financial occurrences and / or significant deviations from policies and procedures.
• Ensure overall guest satisfaction.

Qualifications :