Accounts Payable Clerk

The Accounts Payable Clerk is responsible for performing a variety of accounting and clerical tasks to ensure accuracy in financial transactions, inventory control, and customer account maintenance. This role requires strong attention to detail, organizational skills, and a commitment to providing excellent customer service.

Schedule : Hours Monday – Thursday 8am – 5pm, one hour lunch; Friday 8am – 4 pm, ½ hour lunch.

Pay : $18-$22 / hour

Key Responsibilities

Accounts Payable

Verify product quantities and prices.

Code invoices for payment and enter them into the accounting system.

Mail checks and payment documentation to vendors.

Accounts Receivable & Inventory Control

Process receiving reports generated by the warehouse and match them to Accounts Payable invoices.

Review and process customer invoices, ensuring corrections and approvals are completed by the Office Manager or Controller.

Prepare and post customer payments, complete bank deposits, and maintain accurate cash receipt records.

Reconcile customer accounts and process adjustments to ensure monthly statements are accurate.

Review credit history and references for new accounts and set up accounts in the computer system.

Complete and mail quarterly seed tax reports and annual seed permit reports.

Royalty Reporting

Assist the Business Manager with data collection, maintenance, and preparation for royalty reporting and audits.

General Clerical & Administrative Duties

Enter daily warehouse loading sheets into the computer and resolve inventory discrepancies.

Answer phones, direct calls, take messages, and assist walk-in customers.

Open, date-stamp, and distribute mail.

Track upcoming deadlines and notify appropriate personnel.

Provide backup for seed tag printing and general office operations.

Type letters, reports, and special projects for management and other departments as needed.

Perform filing and other general secretarial duties.

Other Duties

Perform additional tasks as assigned to promote efficiency and accuracy across departments.

Qualifications

Previous experience in accounts payable, receivable, or general accounting preferred.

Strong attention to detail and organizational skills.

Proficiency in computer-based accounting and data entry systems.

Excellent communication and customer service skills.

Ability to handle multiple tasks and meet deadlines.

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