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Operations Support Specialist

Operations Support Specialist

Glidewell DentalNewport Beach, CA, US
8 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Essential Functions :

  • Provides analytical and specialized administrative support to Management of the division, department or functional area.
  • Prepares and maintains standardized and customized reports to support management in understanding key performance indicators.
  • Executes special or continuous research and data analysis tasks.
  • Uses financial and business acumen to analyze and understanding significance of reported numbers and helps answer top-level business questions by harvesting and converting data into management insight.
  • Processes departmental changes including, but not limited to :

o   Product codes

o   Personnel-related changes

o   Position requisitions

Provides information relevant to Division’s / Department’s operational status on a daily, weekly and monthly basis to Management on topics such as but not limited to :

o   Sales

o   Incoming / outgoing units

o   Overtime

o   Rejects / Returns

o   Total employee units

o   Material usage

  • Coordinates activities between internal departments and other Company Divisions and / or Functional areas.
  • Contacts company personnel at all organizational levels to gather information and prepare reports.
  • Maintains all record keeping and record retention systems for Division / Department.
  • May be responsible for or assist with performing payroll related duties such as but not limited to :
  • Distributing, collecting, and correcting time sheets and production sheets.
  • Performing manual data entry into the payroll system.
  • Researching and resolving payroll discrepancies.
  • Reconciling and auditing weekly payroll to ensure all adjustments / corrections are in the system.
  • May serve as mentor to lower level Administrative Assistants and / or Operational Support team members in areas of problem solving, decision making, and process improvement.

    • Education and Experience :

  • Bachelor’s degree in Finance, Economics, Statistics, Business Analytics, or related field.
  • Experience with reporting and analytics.
  • Minimum two (2) years in an administrative role or related experience

    • Pay Band :   $21.43-$29.00

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    Operation Specialist • Newport Beach, CA, US