Associate Finance Analyst, Accounts Payable

Description

The Associate Finance Analyst Accounts Payable position is responsible for aiding internal personnel external vendors and cross-division customers to support their use of on-line systems (Oracle Cloud Coupa SW Invoicing MMS etc.). Correspondence may be directly related to payment status information and timely problem resolution for invoices in our US Canadian and Jamaican operations. Analysts are expected to develop a good business relationship with the vendors and internal customers to minimize unexpected issues or delays due to non-payment. This role will provide expertise to improve departmental operations through observing trends present in departmental reporting. Additionally this position will provide support to SBS (Sherwin Business Services) Accounts Payable team members and to divisional accounting with report analysis and accurate financial reporting.

Because this role involves access to confidential financial information the Company has determined that a review of criminal history is necessary to protect the business and its operations and reputation and to provide similar protections for its clients and potential investments.

Responsibilities

CORE RESPONSIBILITIES AND TASKS

Route invoices for various Purchase Order categories :

Manage invoices in email boxes

Manage paper mail and emails

Route invoices through proper computer systems and sub-systems

Research invoices with pricing receiving quantity and other discrepancies and resolve from processing through to payment

Report Review and Analysis :

Analyze various invoice discrepancy reports including but not limited to Hold reports Open receipt reports and Debit balance reports. Identify any recurring mistakes and reach out to proper parties to provide solutions.

Perform aging analysis over open payables and work towards proper and timely resolution.

Analyze process improvement project statistics and success rate over time informing management of any trends in the data.

Serve as first line of communication and develop positive relationships with internal and external vendors / customers :

Provide phone and / or email support for invoice inquiries to resolve processing and submission issues

Provide phone and / or email support to internal users of AP systems to ensure proper use of systems invoice hold resolution and payment status inquiries.

Provide prompt and effective communication with suppliers regarding invoice payment status. Resolve issues as needed to avoid payment delays.

Develop positive business relationships with vendors and internal customers using a proactive approach to minimize unexpected issues or delays in shipment due to non-payment.

Work effectively with global team members including but not limited to Global Supply Chain Accounting IT Business Process Improvement Purchasing teams divisional accounting and field personnel.

Analyze and correct invoice records for accurate financial impact and payment.

Manage other Accounts Payable processes including but not limited to :

Create chargebacks; request refunds.

Preparation / review of data loads.

Vendor statement reviews

• Perform balance sheet account reconciliations.

Identify accounting concerns within accounts payable systems and aid in the resolution of reconciling items.

Perform other projects as assigned :

Provide expertise on process improvements using analytical abilities measurement tools and continuous improvement concepts to suggest ways to achieve greater efficiencies and lower total costs.

Qualifications

POSITION REQUIREMENTS

FORMAL EDUCATION : Required :

KNOWLEDGE & EXPERIENCE :

Required :

Preferred :

TECHNICAL / SKILL REQUIREMENTS :

Required :

Preferred :

Travel : 10%

Required Experience :

IC

Key Skills

AJAX,Autocad Design,Business Travel,Kpo,Adobe

Employment Type : Full Time

Experience : years

Vacancy : 1