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Event Specialist

Event Specialist

The Center for Orthopedic and Research EPhoenix, AZ, US
17 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

This position also supports HOPCo’s broader strategic goals by showcasing our innovative value-based care models, digital patient engagement platforms, and integrated musculoskeletal solutions to key stakeholders across the healthcare industry.

ESSENTIAL FUNCTIONS

Event Planning & Execution

  • Maintain a comprehensive calendar and tracking system for all HOPCo events—internal meetings, industry conferences, and partner engagements—to support planning, prioritization, and resource allocation.
  • Assist in implementing and maintaining a tiered event classification system (e.g., Tier A / B / C) to organize events by strategic value, audience, and resource requirements.
  • Support the development and upkeep of standard operating procedures, checklists, and toolkits for each event tier to ensure consistency and efficiency.
  • Create and manage scalable event kits (e.g., “booth-in-a-box”) for low-touch (Tier C) events, helping reduce resource demands while maintaining brand standards.
  • Track and manage a pipeline of upcoming event opportunities, capturing key information such as audience, costs, sponsorship details, HOPCo participants, and deadlines.
  • Coordinate fulfillment of sponsorship deliverables, including the submission of logos, company descriptions, speaker bios, and other required materials.
  • Collaborate with cross-functional teams—such as marketing, business development, and content—to ensure all event deliverables are completed on time.
  • Coordinate logistics for HOPCo’s participation in third-party events, including booth setup, branded materials, and on-site communication needs.
  • Assist with travel arrangements and on-site logistics for HOPCo executives, speakers, and attendees.
  • Support event-related vendor coordination, contract management, and budget tracking.
  • Lead order management and inventory of promotional items and collateral for events.

Strategic Alignment & Brand Representation

  • Partner with internal teams to ensure all events reflect HOPCo’s strategic priorities, brand messaging, and quality standards.
  • Research and recommend new event opportunities that support business objectives and strengthen HOPCo’s presence and thought leadership in the industry.

    • Marketing & Promotion

  • Work with the marketing and communications team to support event promotion through the creation and coordination of signage, collateral, digital content, and communications after and after each event.
  • Conduct assessments, gather feedback and KPI performance and compile read- outs / recommendations after key events.

    • Event Analytics & Continuous Improvement

  • Collect and organize data related to event performance, including ROI, attendee engagement, and feedback.
  • Assist in developing reports and insights to improve future event planning, execution, and overall impact.

    • EDUCATION

  • Bachelor’s degree in marketing, communications, hospitality, business or a related field.

    • EXPERIENCE

  • 3+ years of experience in event planning, marketing or communications – preferably in healthcare, life sciences or a professional services environment.

    • REQUIREMENTS

  • Proven experience planning and executing both hosted and third-party events, including trade shows, conferences and corporate programs.
  • Willingness and ability to travel for events (estimated 15-30%).

    • KNOWLEDGE

  • Understanding of event logistics including budgeting, vendor management and on-site coordination.
  • Familiarity with event marketing strategies including digital content and branded collateral.
  • Awareness of branding principals and how to maintain brand consistency across channels.
  • Knowledge of project management and marketing tools (i.e. Salesforce, Mailchimp, Eventbrite, etc.)

    • SKILLS

  • Excellent written and verbal communication skills.
  • Strong organizations and time management skills, with ability to manage multiple projects simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Skilled in managing vendor relationships and sponsorship deliverables.

    • ABILITIES

  • Ability to work cross-functionally and collaborate with internal teams and external partners.
  • Ability to manage competing priorities and adapt quickly to changes.
  • Ability to represent the brand professionally and consistently in high-visibility settings.
  • Ability to analyze event success metrics and make data-driven decisions for improvement.

    • ENVIRONMENTAL WORKING CONDITIONS

  • Work is typically performed in a professional office environment with standard office equipment (computers, phones, printers, etc.).
  • Occasional travel is required to support onsite event coordination, which may include working in a hotel, conference centers, convention halls, hospitals or outdoor venues.
  • Must be able to work flexible hours – could include evenings and weekends.
  • May require standing or walking for extended periods during events, as well as occasional lifting or moving of materials and displays (up to 25 pounds).
  • Hybrid or remote work environment may be available based on business needs and location.

    • PHYSICAL / MENTAL DEMANDS

  • Ability to sit at a desk and work on a computer for prolonged periods.
  • Be able to focus on tasks and manage multiple projects simultaneously to meet deadlines.
  • Must be able to lift at least 25 pounds on occasion.
  • Occasional walking, bending reaching and lifting while setting up or managing events.
  • Ability to travel by air or ground transportation as needed.
  • Must be able to problem-solve quickly and remain calm under pressure, especially during live events.

    • ORGANIZATIONAL REQUIREMENTS

  • HOPCo Mission, Vision and Values must be acknowledged and adhered to

    • This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

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