Payroll Coordinator

Payroll Clerk / Administrator

This full-time, onsite position reports to the Controller and supports hourly employees across two manufacturing facilities. A key responsibility of this role is the processing of hourly payroll, which is a critical operational and accounting function. The Payroll Clerk / Admin ensures that all payroll-related controls are in place and functioning effectively, supporting compliance and operational accuracy.

This role requires flexibility in scheduling, including potential weekend and holiday work, especially when holidays fall on Mondays. Tasks and deadlines will be assigned by the Senior Accountant or Controller.

Major Duties & Responsibilities

Payroll Coordination

Process bi-weekly payroll for hourly employees and weekly payroll for contingent workforce.

Execute payroll accruals and ensure timely processing of deductions and additional earnings.

Maintain compliance with internal controls, including Sarbanes-Oxley requirements.

Track hourly attendance in accordance with plant policies.

Provide onsite support for employee payroll inquiries and respond to requests via internal service platforms.

Manage garnishment orders, remittances, and vendor setup.

Assist with wage updates and ensure accurate data transfer to HR and IS systems.

Customer Support & Training

Respond to payroll-related questions from hourly employees.

Train supervisors and employees on payroll systems and paystub comprehension.

Act as a subject matter expert for payroll-related inquiries, including data analysis and policy interpretation.

Participate in system testing and updates related to payroll software.

Administrative Support

Provide general administrative assistance to the facility.

Support emergency purchasing and requisitioning processes.

Approve overtime for salaried personnel.

Maintain closure tracking and data management systems.

Update training materials and coordinate meeting logistics.

Scope of Role

Supports hourly employees.

Manages labor costs totaling approximately $80 million annually.

Qualifications

Required Skills :

Proficiency in SAP or similar ERP systems.

Strong analytical skills and attention to detail.

Advanced Excel skills (e.g., VLOOKUP, data management).

Ability to manage multiple priorities in a fast-paced environment.

Strong communication and organizational skills.

Education & Experience :

High school diploma or GED required.

Associate degree or equivalent experience preferred.

Minimum of 2 years payroll experience, preferably in a manufacturing or consumer goods environment.

Pay and Benefits

The pay range for this position is $25.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hershey, PA.

Application Deadline

This position is anticipated to close on Nov 2, 2025.