Billing Specialist

Vasquez Law Firm,PLLCRemote, CO

30+ days ago

Job type

Full-time

Remote

Job description

Remote Position

We are seeking a detail-oriented and proactive Billing Specialist to manage the firm’s time-keeping, billing, payment processing, and accounts receivable collection. The ideal candidate ensures accuracy, efficiency, and transparency in all billing-related tasks, enabling smooth financial operations while maintaining strong client relationships. The Billing Specialist plays a critical role in ensuring that client bills accurately reflect the value of the firm’s legal services, payments are processed efficiently, and outstanding balances are collected in a timely manner.

Compensation : 5 - $7 hourly

Responsibilities :

Billing Time Management :

Monitor and review daily time-keeping records in the firm’s case management system.
Ensure time entries are accurate, timely, and properly categorized.
Work with billers to enhance time entry descriptions, demonstrating value to clients.

Invoice Processing Payment Management :

Process client payments per firm policies and maintain accurate payment records.

Manage retainer / trust accounts, auto-replenishment, and installment payment tracking.

Address client billing inquiries, disputes, and refund requests, ensuring exceptional customer service.

Accounts Receivable Collections :

Monitor outstanding balances and A / R aging, proactively reaching out to clients for payment.

Follow firm policies for negotiating payment plans and securing timely payments.

Work closely with the Controller / Administrator to flag delinquent accounts and recommend case withdrawal when necessary.

Initiate collections efforts in alignment with firm policies and procedures.

Qualifications :

Minimum of 2 years of experience in billing or administrative support, preferably within a law firm or professional service business.

Strong organizational and analytical skills with keen attention to detail.

Proficiency in legal billing software, accounting systems, and Microsoft Office Suite .

Ability to handle sensitive financial matters with discretion and professionalism .

Excellent written and verbal communication skills to interact with clients and internal teams.

About Company

Vasquez Law Firm is not just a legal practice — we’re an AI-native spiritual ecosystem. Our internal HODOS 360 Suite is the most advanced automation platform ever applied to a bilingual, immigration-centered law firm. We are preparing this system to scale and be white-labeled to serve other law firms. This is your opportunity to build something immortal.

FINAL WORD :

This is not freelance fluff.

This is a divinely aligned engineering mission .

You will write the logic that enables justice to flow at scale — quietly, seamlessly, and righteously.

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Billing Specialist • Remote, CO