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Senior Office Specialist

Senior Office Specialist

Safe Foods a Division of FortrexBenton, AR, US
5 days ago
Job type
  • Full-time
Job description

Job Description

Senior Office Specialist

WHO YOU ARE :

Are you highly organized, detail-oriented, and energized by supporting business operations in a dynamic and mission-driven environment? Do you thrive in a role where you juggle multiple priorities, coordinate across teams, and support leadership to keep everything running smoothly? If yes, this role may be a great fit for you.

WHO WE ARE :

  • Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.
  • Over 10,000 dedicated team members across North America.
  • Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.
  • Over 50+ years of experience in creating long-lasting partnerships.

OUR MISSION :

We protect the food supply by eliminating risks so families everywhere can eat without fear.

  • Protect What Matters : We are in service of safety at every step, ensuring the health of everyone is central to all we do – from plant team members to consumers.
  • Deliver On Our Promises : We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business.
  • Win as a Team : We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together.
  • Advance a Safer Future : We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.

    • WHAT YOU WILL DO :

    As the Senior Office Specialist, you will play a vital support role to leadership and cross-functional teams. Responsibilities include :

  • Serve as a liaison between departments, coordinating key operational processes.
  • Manage and enter sales orders, pricing, and quotes in internal systems.
  • Provide administrative support to executive leadership (calendar, travel, correspondence).
  • Enter, approve, and track employee timecards for assigned teams.
  • Assist with internal and external communications on behalf of leadership.
  • Schedule and coordinate meetings, logistics, and related documentation.
  • Support project coordination and help track timelines, deliverables, and goals.
  • Maintain confidentiality with sensitive information and communications.
  • Help build and maintain strong cross-departmental relationships.
  • Perform other administrative duties as assigned.

    • YOUR MUST HAVES :

  • Must be 18 years of age or older.
  • High School Diploma or General Education Degree (“GED”).
  • 3+ years of administrative or operations support experience.
  • Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to prioritize, multitask, and meet deadlines
  • High attention to detail and accuracy
  • Ability to handle confidential information with discretion.

    • WHAT WE PREFER YOU HAVE :

  • Bachelor's Degree in related field.

    • OUR ENVIRONMENT :

    This position is primarily an office environment.

    Constant (role requires this activity more than 66% of the time (5.5+ hrs / day)

    Use of fingers and hands. Lift / Carry 10 lbs or less & push / pull 12 lbs or less.

    Frequently (role requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs / day)

    Stand, climb stairs, walk, sit, reach outward, squat / kneel, bend. Lift / Carry 11-50 lbs & push / pull 13-40 lbs.

    Occasional (role requires this activity up to 33% of the time (0 - 2.5+ hrs / day)

    Climb & crawl. Lift / Carry 51+ lbs & push / pull 41-100 lbs.

    WHAT WE OFFER :

  • Medical, Dental, & Vision Insurance
  • Basic Life Insurance
  • Short Term Disability
  • Company Paid Long-Term Disability
  • 401k Retirement Plan
  • Paid Holidays
  • Paid Vacation
  • Paid Sick Time
  • Employee Assistance Program (“EAP”)
  • Training & Development Opportunities

    • Safe Foods, a Division of Fortrex is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Safe Foods is committed to complying with the laws protecting qualified individuals with disabilities. Safe Foods will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and / or does not pose a direct threat to the health or safety of others in the workplace and / or to the individual. If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and / or the Recruiter hiring for the position.

    YOUR NEXT STEPS :

    APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!

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    Office Specialist • Benton, AR, US