Office Assistant

Description

OVERVIEW :

The Office Assistant will provide general support to the Director of Business and Silicon Valley Administrators.

DUTIES AND RESPONSIBILITIES :

Assist the Director of Business in monitoring internal accounting systems across departments

Prepare and submit monthly financial reports to Divisional Headquarters (DHQ)

Track income and expenses for contracts and grants

Enter payroll data weekly and process accounts payable

Ensure adherence to Salvation Army financial policies and inventory controls

Manage petty cash, reconcile and replenish funds monthly

Oversee administration safe contents and access control

Process and log Mail Appeal, White Mail, and Gift-in-Kind donations

Support daily, monthly, and yearly accounting tasks, including payroll processing

Process and deposit all income from various sources

Issue receipts and prepare income reports for DHQ

Ensure income is counted and recorded per Salvation Army policies

Verify and process invoices, reimbursements, and financial assistance

Prepare check requests and allocate funds to appropriate accounts

Submit approved check requests to DHQ Finance for payment

Maintain ongoing communication with DHQ Finance

Update PTM spreadsheet

Maintain volunteer files and assist with orientations

Provide support to the volunteer coordinator

Other related duties as required

EDUCATION AND EXPERIENCE :

Experience in bookkeeping, management, or a related field (required)

Valid driver’s license (required)

Associate’s degree in accounting, business, or related field (preferred)

Experience with Microsoft programs

SKILLS AND ABILITIES :

Strong verbal and written communication, interpersonal, and math skills

Solid understanding of accounting principles, financial reporting, and legislation

High accountability, accuracy, and efficiency, especially when multitasking

Excellent at managing time, prioritizing tasks, and multitasking

Strong organizational, planning, and goal-setting skills

Self-motivated, with the ability to work independently or in a team

Open to cross-training after mastering job duties

EQUIPMENT USED :

• Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS :

ADA Statement :

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army :

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will :

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Qualifications

Education

Preferred

Experience

Required

Valid Driver's License

Experience in bookkeeping, management, or a related field

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights () notice from the Department of Labor.