Accounts Payable Rep II

The Accounts Payable Representative II is responsible for processing, verifying, and reconciling invoices and payments for goods and services purchased by the organization with limited supervision. This role ensures timely and accurate payment to vendors while maintaining compliance with company policies and accounting practices.

Qualifications : Minimum Education

High School Diploma or GED (Required)

Bachelor's Degree Accounting, Finance, Business Administration, or a related field (Preferred)

Minimum Work Experience

2 years Accounts payable or general accounting experience (Required)

Required Skills / Knowledge

Familiarity with accounting software (e.g. Workday, Peoplesoft), OCR(Kofax, Ephesoft) and Microsoft Office Suite, especially Excel.

Strong verbal and written closed loop communication skills, with a professional phone manner.

Strong attention to detail.

Ability to work independently and as part of a team in a fast-paced environment.

Excellent problem-solving and time management abilities.

Functional Accountabilities

Invoice Processing

• Collect invoices from vendors via mail, email, or electronic systems.
• Independently verify accuracy of invoice details (dates, amounts, vendor information, purchase orders).
• Ensure all necessary documentation is attached to invoices and payment processing requests.
• Receive, review, and verify invoices and payment requests for accuracy and proper approvals with limited guidance.
• Enter invoices into the ERP system and ensure correct coding to appropriate accounts and cost centers.
• Comply with internal controls and company policies regarding disbursements and financial processes with limited direction.
• Complete weekly upload of electronic vendor invoices for processing via computer interface spreadsheet.
• Liaise with Treasury for payment issue resolution and ACH verification.

Administrative Support and Documentation

Organizational Accountabilities

Organizational Accountabilities (Staff)

Organizational Commitment / Identification

Teamwork / Communication

Performance Improvement / Problem-solving

Cost Management / Financial Responsibility

Safety