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Business Operations and Corporate Services - Administrative Assistant 2

Business Operations and Corporate Services - Administrative Assistant 2

eTeam, Inc.Boston, MA, US
5 days ago
Job type
  • Full-time
Job description

Administrative Assistant - Product Creation & Merchandising (Converse)

3+months

Boston, MA

Traditional hybrid model with Fridays remote

We're looking for a proactive and adaptable Administrative Assistant to support our Product Creation team at Converse. This role requires someone who thrives in a fast-paced, collaborative, and creative environment-someone who is detail-oriented, organized, and eager to learn how Converse brings innovative products to life.

Who You Are

  • You bring 5+ years of administrative experience, ideally within a matrixed or global team setting.
  • You have strong organizational and communication skills, with the ability to prioritize across multiple tasks and stakeholders.
  • You can work independently and as part of a cross-functional team, knowing when to take initiative and when to collaborate.
  • You are comfortable working across multiple time zones, maintaining awareness of global teams' schedules and needs.
  • You demonstrate high learning agility-you're curious, open to feedback, and eager to understand Converse's product creation process and the key milestones that drive our seasonal timelines.
  • You handle sensitive and confidential information with discretion.
  • You are proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom, MS Teams).
  • You're flexible and occasionally able to work outside core business hours to support global initiatives.

What You'll Do

  • ct as a key administrative partner to leaders and teams within the Product Creation function, helping drive efficiency and clarity.
  • Perform a wide range of administrative duties, adapting your support to different management styles and team dynamics.
  • Calendar & Meeting Management : Coordinate complex scheduling needs across teams and time zones, manage conflicts, and ensure alignment for key product creation meetings and milestone reviews.
  • Travel Coordination : Book travel for domestic and international trips, manage itineraries, and ensure alignment with seasonal timelines.
  • Meeting & Event Planning : Organize team meetings, offsites, and product milestone events including budgeting, agendas, catering, and space booking.
  • Expense & Budget Tracking : Prepare expense reports, assist with vendor purchase orders, and track budget lines as needed.
  • Document Management : Support the preparation of presentations, reports, org charts, and run-of-show documents for internal meetings and workshops.
  • Communication Support : Draft, edit, and distribute communications on behalf of leaders; manage distribution lists and ensure clarity and tone alignment with Converse culture.
  • Team Culture & Support : Partner with leaders to foster team connection and support initiatives related to team building, workspace planning, and employee engagement.
  • Process Awareness : Develop an understanding of Converse's seasonal product creation milestones and processes, using this knowledge to better anticipate administrative needs and timing.
  • Serve as a central point of contact for administrative support questions and provide backup coverage for other administrative needs as required.
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    Administrative Service • Boston, MA, US