Fiscal Specialist (0097290T)

Description

Title : Fiscal Specialist

Position Number : T

Hiring Unit : College of Education / Center on Disability Studies

Location : Manoa Campus

Date Posted : November 3 2025

Closing Date : December 1 2025

Band : B

Salary : salary schedules and placement information

Full Time / Part Time : Full-time

Temporary / Permanent : Temporary

Other Conditions : To begin approximately December 2025 or soon thereafter. Renewal contingent upon availability of funds program needs and satisfactory performance.

Duties and Responsibilities

• Serve as Fiscal Specialist for The Center on Disability Studies (CDS) assisting its Administrative Officer (AO) and principal investigators (PI) regarding funding agency and university regulations and policies as well as their application to specific problems and situations.
• In conjunction with the AO guide PIs in the grant application process; including but not limited to developing budgets and budget narratives and ensuring proposal applications are adhering to the sponsors rules and regulations.
• Participate in the formulation of CDS operational plans including analyzing and recommending staffing needs.
• Review and follow-up on improprieties; prepare reports and documents as required by the funding agencies; maintain cost sharing and effort certification reports.
• Conduct financial analyses on assigned extramural projects;including reconciliation and expenditure projections.
• Implement policies and procedures for recording and reporting grant operations and financial transactions.
• Review university-generated reports for accuracy. Compile analyze develop and provide financial information and other activity reports to system administrators auditors and funding agencies as required.
• In conjunction with the AO and HR Specialist create and implement a system to track employees appointment periods. Inform PIs of upcoming appointment end dates and / or initiate the necessary personnel actions such as extensions or account redistributions.
• Keep abreast of changes to policies and procedures. Conduct training sessions for fiscal and administrative staff as needed.
• Superviseand coordinate the workload forundergraduate student assistants;
• Serve as backup EEO reviewer for all of CDS BOR-appointed positions.
• Review and approve all fiscal documents up to $15000.00 ensuring compliance with university state and grant agency guidelines. Assist in the preparation of fiscal documents such as subawards and agreements for services that exceed this signing / approving authority.
• Conduct the Annual Inventory Verification for all CDS equipment purchased on UH and RCUH funds.
• Other duties as assigned.
• Denotes Essential Functions

Minimum Qualifications

Desirable Qualifications

To Apply : Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

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Inquiries : Aaron Fujioka;

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit : is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at : or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link :

Required Experience :

IC

Key Skills

Sales Experience,Crane,Customer Service,Communication skills,Heavy Equipment Operation,Microsoft Word,Case Management,OSHA,Team Management,Catheterization,Microsoft Outlook Calendar,EHS

Employment Type : Full-Time

Experience : years

Vacancy : 1