Office Manager

Office Manager

Our Middleton, WI client, a long-established and innovative manufacturing organization, is seeking an upbeat and detail-oriented fully onsite Office Manager to support daily business operations. This growing company values reliability, teamwork, and a willingness to learn, offering a great environment for someone looking to build a long-term career in a dynamic, technical setting. The Office Manager will oversee day-to-day administrative flow, provide customer support, manage purchasing activities, coordinate shipping, and assist with basic accounting functions. This role requires strong communication skills, dependability, and the ability to efficiently manage multiple tasks in a fast-paced production environment. This is a full-time, direct hire position that offers a competitive pay rate and benefits package.

Office Manager Responsibilities :

• Review and confirm customer purchase orders and online orders
• Communicate ship dates, order updates, and general inquiries to customers
• Enter sales orders into the ERP system and ensure on-time delivery in coordination with sales and production teams
• Prepare quotations for repeat customer requests
• Track open orders and assist with returns, surveys, and compliance documentation
• Receive customer-supplied parts for processing and manage customer portals for orders and invoicing
• Monitor, reorder, and maintain inventory levels
• Enter and track purchase orders in the ERP system
• Manage vendor communications and follow up on outstanding orders
• Process material receipts and credit card purchases
• Enter and invoice customer orders
• Set up customer and vendor accounts
• Collect and verify credit applications before submitting to Accounting / HR
• Coordinate shipments with the Shipping & Fulfillment team
• Schedule and process shipments via UPS, FedEx, DHL, LTL, and other carriers
• Greet visitors and answer incoming calls
• Maintain organized filing systems
• Handle documents related to shipping, quality, and certificates of conformance

Other Experience and Qualifications :

Application Instructions :

E-Mail a Resume : joann.klavekoske@acceleratepros.com