Financial Administrative Assistant - 20hrs per week

Position Type :

Secretarial / Clerical / Finance Administrative Assistant

Date Posted : 11 / 19 / 2025

Location : District Office

The South Portland is seeking a part-time Financial Administrative Assistant for 20 hours per week supporting the department's financial and administrative operations. Responsibilities include assisting with accounts payable and receivable, creating and processing purchase orders, maintaining accurate financial records, preparing reports, and reconciling routine transactions within the school's accounting systems. The ideal candidate is detail-oriented, organized, and able to manage confidential information with professionalism. Strong communication skills and proficiency with spreadsheets are essential, and experience with school or nonprofit financial systems is a plus. This role also involves general administrative support such as data entry, filing, handling correspondence, front-office reception, and answering departmental phone calls.

Associate's degree in business, accounting, finance, or a related field (Bachelor's degree preferred)

• Prior experience in financial or administrative support roles, preferably in a school, university, or nonprofit setting
• Experience creating purchase orders and working with accounting or financial management software
• Demonstrated proficiency with spreadsheets (Excel or Google Sheets)
• Previous experience handling phone communication and front-office support
• Proven ability to maintain accurate financial records and manage confidential information
• Track record of working independently, managing multiple tasks, and meeting deadlines

Starting salary $25 to $28 per hour

Maine State Criminal History Record Check (CHRC) authorization required, which cost $70. Website :