Executive Assistant

Executive Assistant Opportunity

A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.

Key Roles and Responsibilities :

• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.
• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.
• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.
• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.
• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs, and meeting set-up.

The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor's degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives.

This onsite role can pay $85-95k once permanent.

Requirements :