Program Coordinator I

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The College of Dentistry is looking for a Program Coordinator I to serve in the Comprehensive Dentistry's Advanced Education Department. We desire an individual who subscribes to and supports our commitment as stated above.The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Proposed Salary : $4,.34 monthly

Work Schedule / Location : Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm.

Cover Letter / Resume : A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV / Resume.

Qualifications

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience.

Two years of related experience in program coordination.

Preferred Qualifications

Professional experience in higher education.

Experience managing data records.

Experience in a dental office or related dentistry setting.

Ability to organize and prioritize work activities.

Experience planning and coordinating events.

Experience using Microsoft Office Suite software.

Experience administratively supporting a public health, health education, higher education, and / or programming unit.

Knowledge, Skills, and Abilities

Demonstrated proficiency in Microsoft Office applications, including Outlook, Excel, and Word, with the ability to effectively manage communications, data, and documentation.

Ability to multitask and work cooperatively with others.

Responsibilities

Program Support : Provides primary administrative support for the AEGD program, including managing correspondence, maintaining calendars and the website, and responding to inquiries. Acts as the main point of contact for applicants and students, disseminating program information, processing admissions decisions, and coordinating with relevant offices. Supports the Program Director in recruitment and admissions by coordinating interviews, assisting with application logistics, and helping students with registration. Assists Program Director with updates to AEGD program course syllabi and the production of materials designed for the residency program. Provides consistent, constructive feedback aimed at optimizing the program. Manages confidential residency program records, including student and faculty files and absence tracking. Serves as liaison with university graduate offices and supports students in navigating program policies and procedures. Plans and implements program events such as conferences, seminars, lectures, meetings and workshops and assists in their evaluation. Attends educational and administration meetings as assigned and provide the minutes in a timely manner. Helps proctor exams and enters grades as necessary.

Financial / Record Keeping : Processes travel reimbursements for residents and the Program Director. Verifies and processes AEGD invoices, communicates with vendors on discrepancies, and ensures timely payments. Manages purchases, maintains supply inventory, and coordinates with department administrators on financial matters. Monitors budgetary spending and reconciles program accounts as needed, in partnership with Senior Department Administrator. Provides logistical and administrative support for events, projects, and faculty / resident travel. Maintains departmental inventory, conducts annual verifications, and coordinates equipment disposal.

Clinical Support : Coordinates workflow and communication between academic and clinical areas. Manages procurement of clinical and office supplies; assists with surgical and implant inventory. Monitors Axium for accurate documentation, charges, and payments. Maintains and updates the AEGD clinic operational manual. Collaborates with the Program Director to enhance clinical operations. May supervise program staff.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave  and at least  eight hours of paid vacation  each month

Automatic enrollment in the  Teacher Retirement System of Texas

Health and Wellness : Free exercise programs and release time

Professional Development : All employees have access to free  LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees