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Secretary - Administrative Assistant - Special Services

Secretary - Administrative Assistant - Special Services

West Ada School DistrictMeridian, ID, United States
13 days ago
Job type
  • Full-time
Job description

Position Type :

Secretarial / Clerical / Secretary - Administrative Assistant - Special Services

Date Posted : 6 / 12 / 2025

Location : Special Services

Closing Date : 06 / 18 / 2025

Hours : 40

Salary : $19.50

Calendar : 243

PURPOSE

Performs a wide variety of complex clerical and office duties to support the functions of the Special Services office; performs related work as required.

PERFORMANCE RESPONSIBILITIES

This is an advanced administrative support position with the primary function of providing secretarial and administrative support services to District staff. Duties may include typing and preparing letters or documents using various software applications, entering and maintaining data pertaining to special education, keeping clerical records, logs, spreadsheets, update and maintain spreadsheets of all special education staff. The work is performed under the supervision of the Special Education Director.

ESSENTIAL DUTIES

Essential Duties and Responsibilities :

  • Compose and type letters, reports or other documents
  • Prepare spreadsheets to track and log specific data
  • Conduct and complete special projects as assigned
  • Answering phone calls, providing referrals to other departments or staff as needed
  • Operate standard and specialized office equipment
  • Maintain spreadsheets of current special education staff
  • Track and monitor funding sources for all special education staff
  • Monitor and reconcile credit card statements
  • Gather and compile data for Idaho State Dept. of Education reports
  • Process approved requisitions for either a purchase order or credit card purchases
  • Process budget transfers for special education funded accounts
  • Obtain electronic signatures semi-annually from all staff paid from federal special education funds
  • Gather documentation quarterly to invoice other area school districts for services provided to their students per contractual agreements
  • Perform all work duties and activities in accordance with District policies, procedures and safety practices.

Other Duties and Responsibilities

Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of :

  • Special education policies and procedures
  • Operation of a personal computer and job-related software applications for word processing, spreadsheets, database creation and maintenance, information storage and retrieval, and related task
  • English grammar, spelling, and punctuation
  • Current office practices and procedures
  • Ability to :

  • Compose correspondence, track and compile data for reports
  • Follow written and oral instructions
  • Maintain records efficiently and accurately and to prepare clear and concise reports
  • Operate a variety of standard and specialized office equipment
  • Maintain effective working relationships with other District employees, supervisory personnel, and the public
  • Operate a personal computer including software applications appropriate to assigned duties
  • Utilize various software applications to design and maintain spreadsheets, newsletters, etc.
  • Ability to work cooperatively and productively with others
  • Communicate effectively both orally and in writing
  • Must have the ability to work independently
  • Strong organizational skills
  • Ability to effectively manage time and resources
  • Must demonstrate accuracy and thoroughness
  • Use logical and creative thought processes to develop solutions according to written specifications and / or oral instructions
  • Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
  • Perform time management and scheduling functions, meet deadlines, and set task priorities
  • Maintain office, school, and individual confidentiality
  • Work independently
  • Use logical and creative thought processes to develop solutions according to written specifications and / or oral instructions
  • QUALIFICATIONS

  • High school diploma or GED equivalency; and
  • At least three (3) years of office experience, preferably with special education policies, procedures, and practices; or
  • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
  • ESSENTIAL PHYSICAL ABILITIES

  • Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively in person and on the telephone
  • Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, evaluate and prepare a variety of written documents
  • Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer
  • Sufficient personal mobility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 20 pounds, to sit and work at a keyboard for an extended period of time, and work in an office environment.
  • EVALUATION

    Yearly by supervisor

    TERMS OF EMPLOYMENT

    Regular attendance is an essential function of this job.

  • If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time;
  • As per Idaho Code 65-5-1 / 65-503 : "Eligible veterans are provided advantages in public employment in Idaho...
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    Administrative Secretary • Meridian, ID, United States

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