Program Support Coordinator

Program Support Coordinator

We are looking for a Program Support Coordinator to join our Special Financing Division team. This position provides direct administrative support for the daily operations for the State Programs Unit, Finance Unit and the Special Financing Deputy Division Director.

Position responsibilities include : coordinating and scheduling meetings and conference calls for State Programs Unit and Finance Unit Advisory Boards and stakeholder meetings as well as various other work groups; attending meetings to provide administrative assistance; setting up the room (physical and virtual) and audio / visual equipment; taking notes; organizing and dispensing meeting materials; and obtaining and organizing contact information for meeting participants. Position provides accurate and timely processing of documents and information. Position ensures web postings for all groups are up to date and meet ADA compliance.

Minimum Qualifications : Four (4) years of relevant experience in Healthcare or Government Administrative Support, Board Management, Program Coordination or as an Executive Assistant. OR A completed Bachelors degree in Business Administration, Public Administration, Health Policy, Public Policy or Administrative Management. A combination of related education and / or relevant experience in an occupation related to the work assigned equal to four (4) years. Appropriate education in Business Administration, Public Administration, Health Policy, Public Policy or Administrative Management will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as follows : An associate will count as two years of experience; a bachelors will count as four years of experience; a masters degree will count for six years of experience; and a doctorate or juris doctorate degree will count for seven years of experience.

Preferred Qualifications : Experience providing administrative support in a professional office or government setting. Experience with interpreting state and / or federal regulations and policy. Experience coordinating and scheduling meetings, including preparing agendas, taking notes, and distributing materials. Experience maintaining or updating web content, preferably with attention to ADA compliance. Experience supporting boards, committees, or stakeholder groups.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and / or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Minnie Kaur, at anupreet.kaur@state.co.us.

The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information : www.colorado.gov / pacific / dhr / benefits

All HCPF positions are security-sensitive positions and require potential employees to undergo a criminal record background check. As a condition of employment, you will be required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement? Do you have any relatives or significant others working at the Department of Health Care Policy & Financing? If so, please list their names here. Otherwise, please list N / A. Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Please verify that this information is included in your application in the supplemental questions. Are you willing to accept an offer within the posted salary range? Former state employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. Otherwise, please list N / A. List any additional relevant experience you would like us to consider in determining if you meet the qualifications of this position. Please, include the months and years relevant to the experience you describe. Please describe your experience providing administrative support to advisory boards, committees, or stakeholder groups. Please include details on the types of groups supported and the tasks you performed. Please explain your experience using Microsoft Office Suite (Word, Excel, Outlook, Teams) and / or Google Workspace (Docs, Sheets, Calendar, Meet). Please provide examples of how you have used these tools in a professional setting. Please provide an example of how you have coordinated logistics for meetings or events. Include details on scheduling, preparing materials, setting up technology, and communicating with participants. Please describe your experience preparing professional documents and correspondence, such as meeting notes, agendas, or official communications. Please explain your experience maintaining or updating online content, such as web postings or shared documents. If applicable, include any knowledge of ADA compliance or accessibility requirements. This position requires strong organizational skills and the ability to manage multiple priorities. Please describe a time when you successfully managed competing deadlines and how you ensured accuracy and timeliness.

Location varies by announcement, Colorado.