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Legal Secretary (Litigation)

Legal Secretary (Litigation)

Morrison and Foerster LLPPalo Alto, CA, United States
30+ days ago
Job type
  • Full-time
Job description

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL SECRETARY in our Palo Alto office!

https : / / www.mofo.com / offices

ABOUT THE ROLE

The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product. This individual maintains knowledge of the Firm's practice areas and a specialized knowledge of assigned practices and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney / client relationships.

  • Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
  • Creates and maintains client / matter lists and communication lists.
  • Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
  • Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
  • Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
  • Collaborates with Client Account Manager and assigned timekeepers to manage billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
  • Arranges conference calls, video conferences and live meetings.
  • Coordinates travel arrangements through the Firm's travel vendor as requested.
  • Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
  • Assist in all phases of a matter from case inception through trial (which includes attendance and assistance at trial site) or resolution.
  • Coordinate management of case documents, including organization, review, and production of documents.
  • Assist with the preparation of court filings, confirming proper Bluebook citation, proofreading, and assembling of exhibits and appendices.
  • Assist with depositions, including preparation of witness files, exhibits, notices, and subpoenas.
  • Assist with trial preparation and logistics, including preparation of witness files, and management of exhibits.
  • Provides professional client relationship management with external clients.
  • Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
  • In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.

ABOUT YOU

  • High School Diploma required, Associate's Degree preferred.
  • Minimum 3 years of recent Legal Secretarial experience.
  • Experience working in a large law firm preferred.
  • Experience with litigation practices required.
  • Experience with 3E or similar financial systems.
  • Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
  • Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
  • Excellent communication skills and the ability to build effective internal and external client relationships.
  • Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
  • Excellent teamwork skills and commitment to delivering client service by assisting co-workers.

    • ABOUT MOFO

    At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

  • About Us : https : / / www.mofo.com / about
  • Diversity Inclusion : https : / / careers.mofo.com / careers-diversity
  • Commitment to Pro Bono : https : / / careers.mofo.com / careers-pro-bono
  • The MoFo Foundation : https : / / www.mofo.com / culture / mofo-foundation

    • ABOUT OUR BENEFITS

    MoFo offers a comprehensive benefits package starting on your first day.

  • A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
  • Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
  • Global wellness program, including free access to Talkspace and Calm apps.
  • Annual community service day to make an impact on your community and a birthday holiday just for fun.
  • Education reimbursement annually.
  • Dedicated Talent Development team.
  • Competitive annual profit-sharing contribution.

    • Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

    Palo Alto salary range : $80k to $120k

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    Legal Secretary Litigation • Palo Alto, CA, United States