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LEGAL ADMINISTRATIVE ASSISTANTS

LEGAL ADMINISTRATIVE ASSISTANTS

Ultimate StaffingBoston, MA, United States
19 days ago
Job type
  • Full-time
Job description

A highly respected Boston law firm is seeking two Legal Administrative Assistants to support attorneys in its Intellectual Property (IP) and Litigation departments. These roles are perfect for resourceful, proactive professionals who excel in fast-paced legal environments and enjoy working both independently and collaboratively.

Key Responsibilities

Responsibilities vary by department assignment and may include :

  • Provide comprehensive legal and administrative support to attorneys.
  • Manage complex calendars, track deadlines, and schedule meetings and court appearances.
  • Prepare, proofread, and file legal documents, including USPTO filings (IP role) or ECF filings (Litigation role).
  • Coordinate client billing, process reimbursements, and submit invoices.
  • Organize, maintain, and update case files and electronic databases.
  • Support attorneys with preparation for hearings, trials, depositions, and information disclosures.
  • Communicate professionally with clients, court officials, vendors, and internal departments.
  • Monitor docket or case deadlines and ensure timely follow-up.
  • Assist with matter intake and document transfers as needed.

Qualifications

  • BA / BS degree preferred, not required.
  • IP Role : Minimum 3 years of administrative or legal assistant experience.
  • Litigation Role : Minimum 7-10 years of litigation legal administrative experience.

    • Technical Proficiency

  • Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) - required
  • Document Management Systems (e.g., iManage, FileSite)
  • Litigation Role : PACER, CourtAlert, ECF filing systems, Westlaw
  • IP Role : Familiarity with USPTO filings and docketing systems
  • Proficiency with Adobe Acrobat or Kofax PDF tools
  • Experience with timekeeping and billing software preferred

    • Core Skills & Attributes

  • Outstanding attention to detail and proofreading abilities
  • Strong organizational, prioritization, and time management skills
  • Excellent written and verbal communication
  • Discretion and professionalism with confidential information
  • A proactive, solution-oriented approach to supporting attorneys
  • Ability to work well under pressure and meet deadlines
  • Friendly and collaborative demeanor

    • Work Schedule & Environment

  • Based in Boston office with hybrid flexibility (up to 2 remote days / week)
  • Core hours : Monday-Friday, 9 : 00 AM - 5 : 00 PM
  • Occasional overtime required; eligible for additional compensation

    • All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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    Legal Administrative Assistant • Boston, MA, United States