Administrative Assistant

Construction Services Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Richfield, OH. The ideal candidate will be the backbone of our field operations, providing essential support to the Regional Operations Managers and ensuring the smooth and efficient functioning of the office. This role is critical for supporting our field teams through meticulous reporting, tracking, and administrative excellence.

What You'll Do :

• Manage Financial Operations : Prepare client invoices, track billing against contracts / SOWs, proactively request funding increases, and verify / track subcontractor invoices to ensure alignment with revenue records.
• Oversee Timekeeping & Payroll : Administer and verify employee timekeeping in Kronos, monitor daily clock-ins / outs for compliance, report overtime exceptions, and ensure timely timesheet submissions.
• Support Operational Reporting : Track weekly lodging expenses, report costs exceeding policy, maintain an updated lodging tracker, and prepare / distribute daily production reports to management.
• Provide Administrative Support : Maintain confidential employee records (training, corrective actions, policy acknowledgments), coordinate and schedule meetings, attend to take minutes, and distribute notes.
• Maintain Confidentiality : Handle all sensitive employee and financial information in accordance with company policies.
• Report to Supervisor : Timely and accurately report and respond to the supervisor on all relevant matters.
• Follow Procedures : Adhere to all company policies, procedures, and work rules.

What We're Seeking :

Pay Range : $19 to $22 per hour (Depending on experience), 40-45hrs / week

Full Time, Overtime Opportunities, Cell Phone Stipend

What We Offer :