Office Administrator Assistant

Job Description

Job Description

Description :

SUMMARY : The Office Administrator Assistant performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers. Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. May support HR activities or initiatives with employee onboarding and interview coordination, and training.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Account Representative for ILWU L100 :

• All deposits, cashier checks and communication for L100 Stevedores
• Handling all bank transactions, communications and special requests for 10 units.
• Mailing checks to members.
• Opening and closing bank accounts up.
• Setting credit card for officers if requested
• Transfer of funds within bank and credit union
• Scheduling with officers for signatures
• Attend meetings when requested.
• Renew insurance annually.
• Assist with audit.

Conferences for Trustees :

Administrative / Office duties :

Supervisory Responsibilities This job has no supervisory responsibilities.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Requirements :

Knowledge, Skills, & Abilities :

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience : High school or G.E.D. equivalent; and one to two years of increasingly responsible supervisory experience in a corporate mailroom environment and / or high-volume production / transaction environment; or equivalent combination of education and experience.

Language Skills : Ability to read, speak, and write effectively in English. Ability to interpret documents such as safety rules, memos, letters, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before customers or employees of organization. Ability to effectively address or resolve customer service issues within guidelines of the position.

Mathematical Skills : Ability to add and subtract, multiply and divide with 10's and 100's.

Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations : Valid, class C license in state working with no adverse driving record.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and stand; walk and use hands to finger, handle, or feel. The employee is frequently required to reach with hands and arms and talk or hear. The employee may frequently lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.