Manager of Special Events

Title : Manager of Special Events

Division : University Marketing and Communications

Department : Special Events and Scheduling

FLSA Status : Exempt

Salary Range : $50000 / Annual Salary

EEO Job Group : 2 E2

Position Summary

Hire train manage and evaluate event support staff and approximately 20 student workers to staff the University Center from 7am-12am daily. Ensure all events are staffed set and executed effectively. Manage the general upkeep of University Center and generate work orders for Facility Operations and Planning.

Duties / Responsibilities

• Hire train manage mentor and evaluate event support and student worker staff offering guidance and direction for the efficient and effective delivery of services aligned with university policies and procedures. Advise best practices for customer service facility setup and equipment operations including lighting audio visual and sound systems. Collaborate with staff to plan and deliver training for approximately 20 student workers.
• Manage daily operations and provide on-site event and technical support for the University Center and Griffin Center. Check facility spaces prior to events to ensure appropriate room set up equipment and all related services as specified by the assigned event planner are on schedule. Communicate relevant information to building occupants.
• Manage maintain and improve audio visual potential in all University Center and Griffin Center spaces. Provide high level audio visual support and solutions as needed for high profile complex events in the University Center and Griffin Center. Compile and maintain audio visual event supply and signage inventories for the department.
• Ensure proper emergency and event signage are in appropriate locations.
• Greet partners clients and guests prior to the event to ensure satisfaction and be available during the event to respond to urgent needs. Execute events according to specific event guidelines established by the Associate Director and Director of Special Events and Scheduling. Follow up with partners and clients at the conclusion of each event.
• Collaborate with Sodexo to orchestrate communication processes between respective teams and be responsive to the need for improvements and adjustments as needed.
• Understand communicate and enforce university policies that pertain to events and activities on campus. This includes but is not limited to policies pertaining to the serving of alcohol decorations safety and security advertising and solicitation and parking. Communicate needs for policies or policy changes to Special Events and Scheduling Associate Director and Director.
• Perform routine walkthroughs of University Center Performance Center and Griffin Center taking action to resolve or communicate issues requiring repair or attention. Work closely with Facilities Operations and Planning and / or other departments to maintain the visual and functional integrity of building equipment and furniture. Process work orders when needed.
• Manage all shuttle operations including but not limited to picking up / dropping off university vans / keys implementation of training and use of safety equipment scheduling student managers supervising operations during an event and troubleshooting any problems that may arise.
• Meet daily with event support team and student workers prior to shift change to provide briefing on events taking place. Provide event responsibility instructions for each event.
• Attend pre-event meetings once a week with USI Dining Services and Special Events and Scheduling staff. Attend regular Special Events and Scheduling team meetings and other professional development opportunities.
• Other duties as assigned.

Required Knowledge and Skills

Regular Work Hours / Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1400-acre campus in Evansville IN. We offer employees exceptional benefits! Benefits for thisposition include :

For more information about the benefits that USI offers please visit Process

Click Apply Now! near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include :

Search Committee Chair :

If you have questions about the open position please contact Donna Koewler search committee chair at .

Best Consideration Date :

For best consideration please submit materials by November 25 2025.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or . Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries contact Human Resources at or .

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups including protected veterans and individuals with disabilities

Required Experience :

Manager

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1