CAPITAL IMPROVEMENT PROGRAM (CIP) ANALYST

Overview

GENERAL PURPOSE : Within the Program Management Office (PMO), the CIP Analyst provides oversight and ensures enterprise governance for data quality and performance metrics across the City's Capital Improvement Program (CIP). This role supports all phases of CIP projects—including initiation, execution, and closeout—through research, monitoring, auditing, and analytical and financial tasks. The position also maintains cross-functional relationships and ensures program tools are optimized for effective CIP management.

The CIP Analyst is a proactive, analytical, and detail-oriented professional with experience in financial administration, data analytics, and auditing systems. Key qualifications include preparing budgets, monitoring project and departmental expenditures, familiarity with contract administration or procurement practices, and at least three years working in collaborative, cross-functional teams to solve complex problems. Candidates should be proficient with multiple systems and embrace continuous improvement, innovation, fiscal responsibility, and excellent customer service.

Responsibilities

• Ensure data quality across all CIP-related systems, including CIP Management, CIP Reporting, CIP Budget, CIP Financials, CIP Procurement, Munis, Sensei IQ, and other related software tools.
• Audit standard work and adherence to established processes for all staff and project managers engaged in CIP activities across the City.
• Audit budget information for completeness and accuracy.
• Review finance-related transactions for the City's CIP—including invoices, requisitions, and budget transfers; enter data and / or approve where applicable.
• Review contract request submittals.
• Work directly with City Project Managers on project updates, including initiation, execution, closeout, and related financial and contractual information.
• Collect information and prepare spreadsheets, reports, presentations, and dashboards for CIP meetings, Council meetings, and other audiences.
• Prepare weekly, monthly, quarterly, annual, and as needed leadership reports.
• Prepare the City's annual 5-Year CIP book, ensuring completeness, accuracy, and alignment with program priorities.
• Provide oversight of financial data related to PMO-managed CIP projects.
• Assist PMO leadership with preparation of the City's annual 5-year Capital Improvement Program.
• Maintain and enhance enterprise project governance software (project management, tracking, and reporting tools) to support CIP management.
• Monitor and maintain performance metrics related to the City's CIP.

Financial & Systems Integration

Minimum Qualifications

Education and Experience : Bachelor's degree in Finance, Project Management, Computer Science, Public or Business Administration / Management, or a related field. Four (4) years of experience administering, coordinating, and scheduling capital or infrastructure projects—such as using project management systems, cost estimating software, or capital project budgeting—is preferred; A Master's degree is highly desirable; OR an equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities :

Knowledge of :

Skill In :

Ability To :

12 Month Goals

Within 3 Months :

Within 6 Months :

Within 12 Months :

Special Requirements

Possession of a Valid Arizona Driver's License.

Physical Demands / Work Environment

Standard office environment with some time spent outdoors

Reports To

DeputyAdministration & Project Manager

Supervision Exercised

None

FLSA Status

Exempt

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

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