Senior Administrative Support Specialist

Senior Administrative Support Specialist

Bowhead is hiring a Senior Administrative Support Specialist to support the PM CAS contract in Picatinny, New Jersey.

Responsibilities

• Provide senior-level administrative support to the program office.
• Performs review of documentation in accordance with applicable policy.
• Manages office operational calendars and facilitates and coordinates meetings, distributes minutes / actions.
• Provides electronic database filing as required and assists office with administrative tasks such as travel planning and accountability reporting.
• Provide senior-level administrative support to successfully fulfill the complexity of the tasks.
• Will be the first point of contract within each division / area of operations for administrative matters and communications with PM, DPM, and Divisions Chiefs.
• Support annual program office reporting by performing database electronic filing.
• Possess knowledge of Army Regulation 25-50, Preparing and Managing Correspondence, and apply direct knowledge to document reviews.
• Research DoD, Army and local policy to ensure appropriate policy applies to current projects, documents, taskings, issues and concerns.
• Generate reports through the Army Enterprise Portal Mespace system to include monthly acquisition reports, metric data, and document staffing status reports, as required.
• Review and provide recommendations for updates to internal PM / DPM office procedures, as required.
• Consolidate information and assist in preparation and review of correspondence from PM, DPM, and program office divisions.
• Receive / possess administrative rights to conference room calendars and assist and coordinate meeting planning and scheduling with office personnel.
• Manage the operational schedules for program office divisions and facilitate / coordinate division monthly reviews and distribute agenda, as required.
• Coordinate and review briefing material to support program reviews.
• Attend program office division monthly review and track program issues / actions and disseminate summaries / minutes, as required.
• Assist PM office personnel in making travel arrangements.
• Support accountability reporting for aggregation and submittal to headquarters.

Qualifications

Physical Demands :

SECURITY CLEARANCE REQUIREMENTS : Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.