Executive Assistant

Russell Tobin's client, an American software company, is hiring a Executive Assistant at

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Employment Type : Contract

Location : Santa Clara, CA (Hybrid)

Duration : 6+ months with possible extension or conversion

Pay range : $44 / hr - $46 / hr

Schedule : Mon - Fri

Role Description

What you get to do in this role :

• Handle administrative tasks such as : schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa / passport, while maintaining Leadership expenses / credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Skills :

To be successful in this role you have :

Benefits that Russell Tobin offers :

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.